Expeditor

Raise-; Calgary; Hybrid; CAD 75,000 - 105,000; Full time

Job summary

Raise is hiring a contract Expeditor III to support Supply Chain operations, expediting and tracking equipment, materials, and project deliverables. The role focuses on timely delivery, risk mitigation, documentation, and vendor coordination across engineering, project teams, contractors, quality, logistics, and supplier organizations.

The successful candidate will manage expediting activities using established systems, templates, and stakeholder engagement, building strong relationships with

Qualifications

• Minimum 5 years of experience in a fast-paced environment.
• Strong knowledge of expediting best practices, logistics processes, purchasing activities, and project documentation requirements.
• Demonstrated ability to build and maintain effective working relationships with internal and external stakeholders.
• Strong organizational, coordination, and time-management skills.
• Ability to manage multiple priorities and work effectively under competing deadlines.
• Excellent problem-solving and customer service skills.
• Working knowledge of engineering and vendor documentation requirements.
• Strong verbal and written communication skills with exceptional attention to detail.
• Equivalent combination of education, training, and relevant experience will be considered.

Responsibilities

• Expedite and track assigned equipment, materials, and project deliverables to ensure alignment with project schedules and contractual requirements.
• Manage equipment, material, and logistics activities to ensure on-time readiness and delivery to project sites.
• Coordinate the flow of vendor documentation between suppliers, engineering teams, consultants, and project stakeholders to ensure timely review, approval, and completion.
• Ensure all required documentation is received, complete, and properly approved, including drawings, RFIs, Inspection Test Plans (ITPs), Weld Procedure Specifications (WPS), and Vendor Data Requirements (VDRs).
• Review vendor fabrication schedules, inspection plans, inspection reports, and related purchase order documentation to identify and mitigate potential delays.
• Communicate actual or potential schedule impacts to stakeholders and collaborate with suppliers to resolve issues promptly.
• Schedule, facilitate, document, and manage vendor supply meetings and participate in project meetings as required.
• Prepare and distribute status reports on equipment, materials, delivery progress, and receiving activities using required reporting formats.
• Assist with invoice review and verification to ensure accuracy and compliance.
• Investigate and resolve freight claims, shipment discrepancies, quantity variances, tagging issues, and related logistics concerns.
• Identify and communicate commercial and technical issues that may impact project performance or delivery schedules.
• Coordinate transportation and logistics activities while ensuring site readiness and appropriate resources are available to receive shipments.
• Maintain regular communication with vendors, project teams, construction personnel, engineering groups, consultants, contractors, and other stakeholders.
• Follow established expediting processes and procedures to support centralized management of assigned equipment and materials.
• Maintain accurate electronic records and expediting files to support timely purchase order and contract closeout activities.
• Provide updates and consult regularly with team leads and management regarding project, purchase order, and contract status.
• Support the onboarding, coaching, and mentoring of new team members, project personnel, and suppliers on expediting processes and best practices.

Skills

Expediting

Logistics

Vendor management

Documentation

Project coordination

Communication

Tools

SharePoint

Oracle Cloud

Salesforce

Job description

• Contract Length : 12 Months (with possibility of extension)
• Work Type : Hybrid
• Location : Calgary or Edmonton, AB

Raise is currently hiring a contract team member on behalf of our client. They’re expanding their team to meet growing needs, making this a unique opportunity to work with an industry leader.

Job Overview

The Expeditor III supports Supply Chain operations by expediting and tracking all assigned deliverables related to equipment, materials, purchase orders, contracts, and project requirements. This role is responsible for ensuring timely delivery, identifying and mitigating potential risks, maintaining accurate documentation, and coordinating with vendors and internal stakeholders to support successful project execution.

The successful candidate will proactively manage expediting activities through established systems, processes, templates, and stakeholder engagement while building strong working relationships across engineering, project teams, contractors, quality, logistics, and supplier organizations.

Key Responsibilities

• Expedite and track assigned equipment, materials, and project deliverables to ensure alignment with project schedules and contractual requirements.
• Manage equipment, material, and logistics activities to ensure on-time readiness and delivery to project sites.
• Coordinate the flow of vendor documentation between suppliers, engineering teams, consultants, and project stakeholders to ensure timely review, approval, and completion.
• Ensure all required documentation is received, complete, and properly approved, including drawings, RFIs, Inspection Test Plans (ITPs), Weld Procedure Specifications (WPS), and Vendor Data Requirements (VDRs).
• Review vendor fabrication schedules, inspection plans, inspection reports, and related purchase order documentation to identify and mitigate potential delays.
• Communicate actual or potential schedule impacts to stakeholders and collaborate with suppliers to resolve issues promptly.
• Schedule, facilitate, document, and manage vendor supply meetings and participate in project meetings as required.
• Prepare and distribute status reports on equipment, materials, delivery progress, and receiving activities using required reporting formats.
• Assist with invoice review and verification to ensure accuracy and compliance.
• Investigate and resolve freight claims, shipment discrepancies, quantity variances, tagging issues, and related logistics concerns.
• Identify and communicate commercial and technical issues that may impact project performance or delivery schedules.
• Coordinate transportation and logistics activities while ensuring site readiness and appropriate resources are available to receive shipments.
• Maintain regular communication with vendors, project teams, construction personnel, engineering groups, consultants, contractors, and other stakeholders.
• Follow established expediting processes and procedures to support centralized management of assigned equipment and materials.
• Maintain accurate electronic records and expediting files to support timely purchase order and contract closeout activities.
• Provide updates and consult regularly with team leads and management regarding project, purchase order, and contract status.
• Support the onboarding, coaching, and mentoring of new team members, project personnel, and suppliers on expediting processes and best practices.

Stakeholder Engagement

• This role works closely with:
  • Senior Expeditors, Supervisors, and Managers for guidance, direction, and assignment prioritization.
  • Vendors and suppliers throughout the procurement and delivery lifecycle.
  • Engineering teams and engineering consultants.
  • Project team members, buyers, contractors, and commissioning personnel.
  • Construction Services, Quality Surveillance, Logistics, and other Supply Chain Management team members.
  • Internal and external clients requiring project status updates and supply chain support.

Qualifications

• Required
  • Minimum 5 years of experience in a fast-paced environment.
  • Strong knowledge of expediting best practices, logistics processes, purchasing activities, and project documentation requirements.
  • Demonstrated ability to build and maintain effective working relationships with internal and external stakeholders.
  • Strong organizational, coordination, and time-management skills.
  • Ability to manage multiple priorities and work effectively under competing deadlines.
  • Excellent problem-solving and customer service skills.
  • Working knowledge of engineering and vendor documentation requirements.
  • Strong verbal and written communication skills with exceptional attention to detail.
  • Equivalent combination of education, training, and relevant experience will be considered.
• Preferred
  • Proficiency with Microsoft Windows, Outlook, and Microsoft Office applications.
  • Experience with SharePoint, Oracle Cloud, and Salesforce is considered an asset.
  • Post-secondary education in a related discipline such as:
  • Supply Chain Management
  • Purchasing
  • Project Management
  • Business Administration
  • Commerce (BCom)
  • Finance
• Primarily office-based within a hybrid work environment, with occasional travel to supplier facilities and operational locations as required.

Raise is an established hiring firm with over 65 years of experience. We believe strongly in making the world a better place through work, which is why we’re a certified B Corporation and donate 10% of our profits to charity.

We strive to build teams that reflect the diversity of the communities we work in. We encourage all qualified applicants to apply, including people from traditionally underrepresented groups such as women, visible minorities, Indigenous peoples, people identifying as LGBTQ2SI, veterans, and people with visible/nonvisible disabilities.

In order to submit candidates for roles, our clients will sometimes require personal information to confirm the identity of applicants and their legal status to work. Raise will never ask you for personal or banking information unless you have been selected for a job. If you are ever unsure about the legitimacy of this or another job posting by Raise (or have any other questions), please contact us at [phone] or [e-mail]