Executive Support & Site Operations Coordinator

Piramal Pharma Limited; Aurora; Hybrid; CAD 50,000 - 60,000; Full time

Job summary

Piramal Pharma Limited, Aurora site, invites an Administrative Assistant to provide administrative, operational, and coordination support to leadership, employees, customers, and visitors. The role blends executive support, visitor experience, document management, and site coordination to keep business operations running smoothly.

You will coordinate meetings and travel, manage GMP and non-GMP documentation, support site communications, and help drive continuous improvement through digital

Responsibilities

• Administrative support to Site Head, leadership team, HR and other functions; coordinate meetings, travel, site communications, reports and presentations.
• Reception & visitor experience: be primary point of contact for visitors, vendors, and incoming communications; manage meetings and front-office operations.
• Document management & compliance: digitize, archive, and retrieve GMP and non-GMP docs; support GMP training and inspection readiness.
• Site coordination & administrative operations: plan meetings, leadership visits, customer visits, and employee events; manage site resources.
• Continuous improvement & digital enablement: leverage digital tools to improve efficiency and client experience; identify optimization opportunities.
• Perform other duties and projects to support business priorities.

Job description

Piramal Pharma Limited, Aurora site, invites an Administrative Assistant to provide administrative, operational, and coordination support to leadership, employees, customers, and visitors. The role blends executive support, visitor experience, document management, and site coordination to keep business operations running smoothly.

You will coordinate meetings and travel, manage GMP and non-GMP documentation, support site communications, and help drive continuous improvement through digital