Executive Support Lead

Kids Kottage Foundation; Edmonton; On-site; CAD 37,000 - 45,000; Part time

Benefits offered by this job

Extended health coverage

On-site Administration Office

Some remote flexibility

Job summary

Kids Kottage Foundation in Edmonton is seeking an Executive Support Lead to coordinate with the Executive Director, Development Director and Board of Directors. You will align priorities, support governance, donor engagement and external relationships.

Responsibilities include calendar management, briefing materials, board packets, donor communications and maintaining donor records in the CRM to inform decisions.

Qualifications

• Experience coordinating, administrative, logistics, or similar role supporting senior staff.
• Strong digital proficiency including CRM/relationship management systems and Microsoft Office.
• Provides and maintains clear Police Information Checks and Child Intervention Records Checks as per policy.

Responsibilities

• Manages calendars, scheduling, and priority alignment across leadership activities.
• Coordinates and prepares for donor, stakeholder, and leadership meetings, including briefing materials and logistics.
• Drafts correspondence and prepares materials to support donor engagement and leadership decision-making.

Skills

Coordination experience

Digital proficiency

CRM/donor management

Governance support

Calendar management

Board material prep

Donor communications

Discretion with confidential info

Written and verbal communication

Multitasking under pressure

Learning new skills

Relationship building

Tools

CRM software

Microsoft Office

Job description

Are you passionate about seeing a community where every child has a place to be cared for in times of need? Bring that passion to Kids Kottage Foundation!

About us:

Established in 1995,Kids Kottage is a charitable organisationthatprovides24/7careand shelterfor children aged 0-10who cannot safely remain at home during times of crisis.

The Opportunity:

• Monday-Friday, 30 hours per week, with the possibility of increased hours
• Flexibility in daily scheduling (e.g., 9:00am-3:00pm, 8:30am-3:30pm, etc.)

The Executive Support Lead serves as a strategic coordinator for the Executive Director, Development Director, and Board of Directors, helping align priorities and support key governance, donor engagement, and external relationship activities. This position combines coordination, systems thinking, and relationship management. The ideal candidate will bring strong digital fluency and use technology, including artificial intelligence, to improve workflows, reduce manual work, and support more effective decision-making.

KeyResponsibilities:

• Managescalendars, scheduling, and priority alignment across leadership activities
• Coordinatesand preparesfor donor, stakeholder, and leadership meetings, including briefing materials and logistics
• Draftscorrespondence and preparesmaterials to support donor engagement and leadership decision-making

Donor & Stakeholder Support

• Maintainsaccurateand up-to-date records within the donor management system, including creating and updating donor and stakeholder profilesand tracking interactions
• Supportsdonor communications, including coordinating outreach and responding to inquiries
• Buildsandmaintainspositive, professional relationships with donors and stakeholders

Board of Directors&Expansion Task ForceLiaison

• Coordinatesboard, committee,and expansion task force meetings, including scheduling, agendas, and preparingboard packages and supporting documents
• Recordsminutes, trackdecisionsand action items, and supportsfollow-upon keypriorities
• Maintainsboard records and governance documentationin accordance withorganizational requirements

Systems, Technology & Workflow Improvement

• Usesdigital tools and AI to streamline workflows and improve efficiency across leadership and development functions
• Buildsandmaintainssimple systems such as templates, trackers, and internal workflows as needed
• Identifiesopportunities to improve coordination, reduce duplication, and strengthen information flowwhile maintaining organized, accessible digital files and systems

Administrative Team & Office Coordination

• Coordinatesscheduling and workflow across the administrative team
• Supportsalignment and consistency in administrative processes
• Providesreception coverage as needed, including greeting visitors and responding to general inquiries

General Responsibilities

• Maintainsorganized records across systems
• Anticipatesneeds and followsthrough on priorities with minimal direction
• Takeson a wide range of responsibilities and projects asrequired

Qualifications& Skills:

• Experienceina coordination, administrative,logistics,or similar role supporting seniorstaff
• Strong digitalproficiency, includingCRM/relationshipmanagementsystemsand Microsoft Office
• Provides andmaintainsclear Police Information Checksand Child Intervention Record Checksaccording to policy and procedures.
• Experience supporting fundraising, donor relations, or external engagement is an asset
• Experience working with boards or governance structures is an asset
• Strong ability to manage competing priorities with minimal direction
• Comfortablemanagingmultiple priorities in a fast-paced environment
• Strongwritten and verbal communication skills
• Handlessensitive and confidential information with discretion
• Willing to take on a wide range of responsibilities and learn new skills
• Positive, grounded, and brings energy to their work
• Friendly and approachable, with strong relationship skills
• Primarilyon-siteatKids KottageAdministration Office. Some flexibility for remote work whenappropriate.
• 30 hours per week,Monday to Friday with flexibility in scheduleand possibility for increased hours.

Benefits & Remuneration:

• The hourly range for this position is $27.00 to $33.00 per hour, based on education and experience.
• Comprehensive, competitive, extended health benefits package for full-time positions of 30 hours a week or more.

**We appreciate the interest of all applicants. However, we will only contact those selected for an interview.**

At Kids Kottage Foundation, we believe that justice, equity, diversity and inclusion are essential to our mission of protecting children, supporting caregivers, and strengthening families. We are committed to creating a safe, welcoming, and respectful environment where all children, caregivers, staff, and community members feel valued, heard and empowered.

We encourage all candidates who self-identify as members of the following designated groups: women, visible minorities, Indigenous peoples and persons with disabilities to apply. If you require any accommodations throughout the recruitment process, please contact [e-mail]