Administrative Assisant

Wilkinson & Company LLP; Kingston; On-site; CAD 48,000 - 60,000; Full time

Job summary

Wilkinson & Company LLP in Kingston, Ontario is seeking an Administrative Assistant to support firm leadership and ensure smooth daily operations. This role blends administrative duties with executive-level support, handling calendars, travel, client correspondence, and document management.

The successful candidate will bring 3–5 years of experience in administration, a diploma in Business or Office Administration, strong communication skills, and meticulous attention to detail in a fast-paced

Qualifications

• Completion of a Business or Office Administration Diploma or related experience is an asset.
• 3–5 years in administrative roles; 1–2 years executive-level support preferred.
• Experience in accounting, legal, or financial services settings is an asset.
• Strong oral and written communication skills with strong attention to detail.
• Strong organization skills and attention to detail.
• Experience in calendar management and scheduling is an asset.
• Proficiency in Microsoft Office Suite with the desire to learn new software.
• The ability to work with and maintain confidential information; and
• The ability to work in a fast-paced environment, delivering high efficiency and high quality work.

Responsibilities

• Proofread and finalize financial statements and client letters.
• Archive tax documents and working papers in a paperless system.
• Respond to CRA queries and submit forms electronically.
• Assist clients, lawyers, and bankers with document requests.
• Manage mail handling, bank deposits, and courier deliveries.
• Schedule meetings and coordinate internal logistics.
• Manage executive calendars and scheduling.
• Coordinate meetings, briefings, and travel.
• First point of contacts for clients, routine client calls, handle intermediate calls on behalf of their Partner/client group.
• Prepare client packages and compile meeting materials.
• Draft and edit correspondence for partners.
• Track deadlines and maintain progress spreadsheets.
• Handle CRA filings and post-assessment reviews.
• Prepare, finalize, and archive invoices.

Skills

Administrative support

Calendar management

Microsoft Office

Communication skills

Attention to detail

Confidential information

Education

Diploma in Business or Office Administration

Job description

Location: Kingston
Position Type: Full-Time
Position Status: Current Vacancy
Pay Range: $45,000 - $60,000
Do you imagine yourself in an organization where you honestly feel that you are making a difference; doing work that is interesting and challenging? Then you should consider a career at Wilkinson & Company LLP.

Our holistic approach fosters initiative, confidence and professional growth. As Eastern Ontario’s leading regional accounting firm, we serve a broad range of industries and not-for-profit organizations providing our staff with extensive experience as well as interesting and challenging work.

Who We Are:

We offer a small firm feel with the opportunity for work-life balance yet our staff, resources, and technical knowledge could rival any national firm. Wilkinson & Company LLP continues to grow and prosper; we are leaders in our field and committed to service excellence. We work as a team, for the firm, our clients, and for each other. At Wilkinson & Company LLP you will be given every opportunity to reach your full potential and enjoy a rewarding and prosperous career.

The Role:

This role combines administrative expertise with executive-level support responsibilities. The Administrative Assistant will ensure the efficient operation of daily office activities and provide high-level support to firm leadership.

Key Responsibilities

Administrative Duties

• Proofread and finalize financial statements and client letters
• Archive tax documents and working papers in a paperless system
• Respond to CRA queries and submit forms electronically
• Assist clients, lawyers, and bankers with document requests
• Manage mail handling, bank deposits, and courier deliveries
• Schedule meetings and coordinate internal logistics

Executive Support Functions

• Manage executive calendars and scheduling
• Coordinate meetings, briefings, and travel
• First point of contracts for clients, routine client calls, handle intermediate calls on behalf of their respective Partner/client group.
• Prepare client packages and compile meeting materials
• Draft and edit correspondence for partners
• Track deadlines and maintain progress spreadsheets
• Handle CRA filings and post-assessment reviews
• Prepare, finalize, and archive invoices.

What You'll Bring to the Role:

• Completion of a Business or Office Administration Diploma or related experience is an asset;
• 3–5 years in administrative roles; 1–2 years executive-level support preferred;
• Experience in accounting, legal, or financial services settings is an asset;
• Strong oral and written communication skills with strong attention to detail;
• Strong organization skills and attention to detail;
• Experience in calendar management and scheduling is an asset;
• Proficiency in Microsoft Office Suite with the desire to learn new software;
• The ability to work with and maintain confidential information; and
• The ability to work in a fast-paced environment, delivering high efficiency and high quality work.

Hours of Work

• 7 hours per day, 35 hours per week (Monday to Friday)
• Additional hours and overtime will be expected surrounding month end, quarter end, and filing deadlines.

Additional Information:

In accordance with the Accessibility for Ontarians with Disabilities Act, 2005 and the Ontario Human Rights Code, Wilkinson & Company will provide accommodations to applicants with disabilities throughout the recruitment and selection process. Please inform Human Resources of any accommodation(s) required, and we will work with you to ensure a fair and accessible recruitment experience.

AI Usage: Artificial intelligence (AI) tools are not utilized for recruitment processes. Hiring decisions are made by our hiring managers and recruitment professionals.

About Wilkinson & Company LLP

With offices in Belleville, Kingston and Trenton, we are Eastern Ontario’s leading regional accounting firm. Wilkinson employs over 120 people and we continue to grow and expand; our accounting group provides knowledge and resources to a wide range of industries with an extensive list of service offerings. Our clients are supported by one of the most experienced teams of tax specialists in the region and our expertise and technical skills are comparable to those of national public accounting firms.

Wilkinson has an unwavering commitment to service excellence, client satisfaction and our local community. The foundation of our firm is long-term client relationships; we take pride in the time we take to get to know our clients - their business aspirations as well as their personal goals. We build lasting relationships and provide accounting solutions and strategies that work in the present, while anticipating our clients future needs.