Senior Executive Assistant to the VP

University of Ottawa; Ottawa; On-site; CAD 65,000 - 90,000; Full time

Job summary

University of Ottawa seeks an experienced Administrative Coordinator to support senior management in the Office of the Vice‑President Francophonie, External and Community Relations. You will plan, coordinate and execute activities to help achieve strategic objectives while maintaining high-quality service.

Responsibilities include bilingual writing, minutes, travel arrangements and meeting documentation, with a focus on efficiency, accuracy and professionalism across departments.

Qualifications

• Postsecondary education in administration or office technology.
• Minimum seven years of demonstrated administrative experience.
• Bilingual English and French, written and spoken.
• Experience in bilingual administrative writing with excellent grammar.

Responsibilities

• Provide high-level administrative support to senior management.
• Coordinate scheduling, meetings, travel, and communications.
• Draft, translate and format official documents and reports.
• Prepare minutes and presentations for executive meetings.

Skills

Bilingual English-French

Strong communication skills

Strong organizational skills

Autonomy and judgment

Office software proficiency

Education

Postsecondary education in administration or office technology

Equivalent combination of education and work experience

Tools

Microsoft Office

Job description

University of Ottawa seeks an experienced Administrative Coordinator to support senior management in the Office of the Vice‑President Francophonie, External and Community Relations. You will plan, coordinate and execute activities to help achieve strategic objectives while maintaining high-quality service.

Responsibilities include bilingual writing, minutes, travel arrangements and meeting documentation, with a focus on efficiency, accuracy and professionalism across departments.