Executive Assistant AVP, Finance & Administration | Hybrid

Simon Fraser University; Burnaby; Hybrid; CAD 65,000 - 85,000; Full time

Benefits offered by this job

An additional 7% pay in lieu of ben. &

Employer paid extended health & dental

Professional development funds

Hybrid-work program

Job summary

Simon Fraser University is seeking an Executive Assistant to provide confidential administrative support to a designated Associate Vice President within the VPFA portfolio. The role involves drafting correspondence, briefing notes, and summaries, and supporting committees with agendas and minutes.

You will handle travel arrangements and expense claims while maintaining discretion and professionalism in a fast-paced environment.

Qualifications

• Bachelor's degree in Business Administration, Commerce or a related field.
• Four years of directly related office administration experience or equivalent.

Responsibilities

• Respond to general and confidential inquiries.
• Draft, review and prepare correspondence.
• Write briefing notes and summaries for review.
• Prepare agendas, minutes and supporting materials for committees.
• Coordinate travel arrangements and expense claim processes.

Skills

Governance knowledge

FOI/POP knowledge

Higher education policies

Organizational skills

Time management

Customer service

Analytical skills

Problem-solving

Interpersonal skills

Written communication

Verbal communication

Microsoft Office

Adobe Creative Suite

SIMS

PeopleSoft FINS

FAST

Email management

Calendar management

Presentation software

Attention to detail

Minutes transcription

Independent work

Prioritization

Multitasking

Supervising temporary staff

Diplomacy

Tact

Confidentiality

Resilience

Education

Bachelor's degree in Business Administration, Commerce or related field

Tools

Microsoft Office

Adobe Creative Suite

Safari/Web browser

Doodle

SIMS

PeopleSoft Financials (FINS)

Financial Administration Support Tool (FAST)

Email

Calendar

Presentation applications

Job description

Simon Fraser University is seeking an Executive Assistant to provide confidential administrative support to a designated Associate Vice President within the VPFA portfolio. The role involves drafting correspondence, briefing notes, and summaries, and supporting committees with agendas and minutes.

You will handle travel arrangements and expense claims while maintaining discretion and professionalism in a fast-paced environment.