Office Ambassador

Peoples-Trust-Company; Calgary; Hybrid; CAD 60,000 - 70,000; Full time

Benefits offered by this job

Hybrid work environment

RRSP matching

Benefits from day one

Generous paid time off

Well-being program

Job summary

Peoples Group in Calgary is seeking an Office Ambassador to create a polished front-of-house experience and foster a vibrant office culture. You will manage day-to-day operations, coordinate events, and support workspace needs for employees, vendors and clients.

The role requires 2+ years in a professional environment and 1+ year as an Office Manager or Administrator. A post-secondary education and strong MS Office skills are essential.

Qualifications

• Excellent written and verbal communication skills.
• Strong organizational and project management skills.
• Experience in a professional or corporate environment is preferred.

Responsibilities

• Reception-based role: first contact for employees, vendors and clients in person and by phone.
• Oversee Facilities and Premises items including access cards, notices, repairs and maintenance, service tickets, workspace allocation software.

Skills

Communication

Organizational skills

Project management

Adaptability

Customer service

Education

Post-secondary education

Tools

Microsoft Outlook

MS Excel

MS Word

Job description

Calgary - 5th Ave SW
Calgary, AB T2P3H5, CAN

Description

We are hiring for this position out of our Calgary office. Successful candidates who apply outside of these areas will be expected to relocate and reside in a location that is within a commutable distance.

About the role:

As the Office Ambassador, you are passionate about creatingan exceptionalfront-of-house experience and fostering a vibrant office culture. You are energetic, self-motivated, and known as the go-to person for information and support. You thrive on planning and executing engaging office events that bring employees together and enhance their experience. You are organized, adaptable, and take pride in delivering polished, memorable experiences while keeping day-to-day operations running smoothly.

About the day-to-day:

• Reception-based role: Act as the first point of contact for employees, vendors, and clients in person and by phone, ensuring a professional and welcoming experience.
• Act as the steward of the Toronto office, ensuring a welcoming and professional environment.
• Oversee Facilities and Premises items such as ordering employee access cards, posting building management notices, organizing periodic repairs and maintenance, creating service tickets, and assistingemployees with workspace allocation software.
• Plan, coordinate, and execute office events (e.g., holiday celebrations, team-building activities, cultural events) to foster engagement and community.
• Manage the ordering and distribution of stationery supplies, snacks/beverages, and cleaning products.
• Handle mail and courier delivery, distribution and scanning as required, in a timely manner.
• Maintain the professional and tidy appearance of the work areas, meeting rooms, and shared spaces.
• Willing to become a Microsoft Teams expert and become very familiar with meeting room equipment: able to set up meetings; train others on best uses of the tools and technology.
• Leader catering and logistics for corporate events and meetings.
• Other duties may be assigned as required.

About the qualifications:

• At least two years in a professional or corporate environment.
• At least 1 year of previous experience as an Office Manager or Office Administrator.
• Experience planning and managing events considered an asset.
• Relevant post-secondary education.
• Excellent written and verbal communication skills.
• Strong organizational and project management skills.
• Sound knowledge of Microsoft Outlook, Word, and Excel.
• Flexible and adaptable; able to multi-task under pressure.
• Detail oriented with an eye for the big picture.
• Experience or strong interest in corporate event planning and execution.
• Ability to drive employee engagement through creative initiatives.

Office Presence

• 5 days a week in the office, 8:30am to5pm.

About us:

Peoples Group is a trusted financial services company for the innovators at the forefront of Canada’s economic future. With offices in Vancouver, Calgary, Toronto, and Montreal, we are driving change by working alongside challenger banks, fintechs, brokers, and merchants to foster a dynamic and competitive financial ecosystem.

Our culture is built on four core behaviours: Grit to Grow, Connect to Collaborate, Putting Clients First, and Owning the Outcome. We believe people do not simply choose a company to work for—they choose a company that makes a positive impact in the lives of Canadians. Above all, we value people, build meaningful relationships, focus on individual strengths, and approach our work with passion.

About the work environment:

Peoples Group offers a flexible and hybrid work environment. In this role you will work a combination of in-office and remotely from home. Typicaly, you'll be working regular business hours, Monday to Friday between 8:00am and 4:30pm with flexibility around start/end times.

We offer:

• A hybrid work environment, enabling you to balance your personal and professional life seamlessly.
• Competitive salaries, profit sharing, RRSP matching and benefits from day one.
• Generous paid time off to help achieve a healthy work-life balance.
• A strengths-based approach, ensuring we work together more effectively.
• A commitment to your well-being in five key areas: Financial, Physical, Social, Career, and Community.

Hiring process:

If your application is selected, you will be invited for a first interview with one of our Talent Acquisition Business Partners. Depending on the role, interviews may be conducted virtually or in-person. The hiring team will communicate any in-person requirements throughout the process.

Compensation:

The expected salary for this role is approximately $60,000 - $70,000 annually. Actual compensation may vary based on experience, skills, and qualifications.

NOTE: This job posting is for an existing vacancy. Peoples Group is an Equal Employment Opportunity employer. Please accept our utmost appreciation for your interest; however, only those applicants under consideration will be contacted.

We value and celebrate individuality while fostering an inclusive workplace for everyone. If there's any way we can support or accommodate you during the selection process, please don't hesitate to let us know.