Office Administrator - Head Office (Yorkdale Mall)

RETAILORS; Toronto; On-site; CAD 60,000 - 70,000; Full time

Job summary

Retailors in Toronto is seeking an energetic Office Administrator to join our Head Office team. You will support the CEO and leadership group, manage day-to-day operations, and help create polished presentations and materials using Canva and Microsoft Office.

The role requires strong organization, multi-tasking, and comfort coordinating across HR, IT, Finance, and operations. If you take initiative, enjoy solving problems, and can keep confidential records, this is a good fit.

Qualifications

• College diploma or degree or equivalent combination of education and experience.
• 2-4 years of experience in an Office Administrator/Administrative Assistant/Office Coordinator or similar role.
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Strong experience using Canva to create professional presentations and visuals.

Responsibilities

• Manage day-to-day operations of the Head Office, ensuring an organized, efficient, and professional environment.
• Serve as the primary contact for office visitors, deliveries, vendors, and inquiries.
• Coordinate office supplies, equipment, maintenance requests, and vendor relationships.
• Manage meeting room bookings, calendars, and shared resources; support meeting coordination (catering, materials).
• Create presentations and internal communications using Canva and Microsoft Office.
• Organize employee engagement initiatives and office events; provide admin support to leadership and cross-functional teams.

Skills

Organizational skills

Communication skills

Independent working

Cross-functional collaboration

Education

College diploma or university degree

Tools

Microsoft Office Suite

PowerPoint

Canva

Google Workspace

Microsoft Teams

Job description

Who are we?

Retailors is a leading and rapidly expanding retailer specializing in the sports and athleisure segment.

We are proud to be a global partner of choice for operating Nike retail locations across Canada, Europe, Australia, New Zealand, and Israel.

As Fox Group Canada continues to grow its presence across the Canadian market, we are looking for exceptional talent to join our team and help support our continued success.

Who are we looking for?

We are looking for an energetic, organized, and tech-savvy Office Administrator to join our team! This position will report directly to the CEO, Retailors Canada, and will play a key role in supporting our Head Office operations, leadership team, and ensuring a positive, productive, and professional workplace environment.

The ideal candidate is highly organized, detail-oriented, and confident using technology to improve efficiency and support business operations.

This individual takes initiative, learns quickly, and enjoys finding solutions. They are comfortable working across different functions, managing competing priorities, and supporting a dynamic team.

Strong communication skills, a positive attitude, and a creative mindset are essential, along with experience using Canva and other digital tools to create polished presentations, communications, and office materials.

Job Responsibilities include (but are not limited to) the following:

• Manage the day-to-day operations of the Head Office, ensuring an organized, efficient, and professional work environment.
• Serve as the primary point of contact for office visitors, deliveries, vendors, and general office inquiries.
• Coordinate office supplies, equipment, maintenance requests, and vendor relationships.
• Manage meeting room bookings, office calendars, and shared workplace resources.
• Support the coordination of meetings, including scheduling, catering, room preparation, and meeting materials.
• Create presentations, internal communications, announcements, and visual content using Canva and Microsoft Office.
• Organize employee engagement initiatives, team celebrations, company events, and office activities.
• Provide administrative support to leadership and cross-functional teams as required.
• Assist with travel arrangements, expense administration, and scheduling support.
• Coordinate new hire onboarding activities, including workspace setup and office orientation.
• Maintain accurate office records, files, and documentation while ensuring confidentiality.
• Partner with HR, Finance, IT, and Operations teams to support business and office requirements.
• Process office purchases, monitor invoices, and support office-related budget tracking.
• Assist with basic technology troubleshooting and coordinate with IT providers when needed.
• Support special projects and other administrative duties as assigned.

Qualifications

• College diploma, university degree, or equivalent combination of education and experience.
• 2-4 years of experience in an Office Administrator, Administrative Assistant, Office Coordinator, or similar role.
• Advanced proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Strong experience using Canva to create professional presentations, communications, and visual materials.
• Comfortable learning and adopting new technologies, systems, and digital tools.
• Exceptional organizational skills with the ability to manage multiple priorities effectively.
• Strong written and verbal communication skills.
• Excellent attention to detail, problem-solving abilities, and follow-through.
• Positive, enthusiastic, and service-oriented approach to work.
• Ability to work independently while collaborating effectively with cross-functional teams.

Preferred Qualifications

• Experience working in a retail, corporate, or multi-location business environment.
• Familiarity with Google Workspace, Microsoft Teams, and other workplace collaboration tools.
• Experience planning and coordinating corporate events and employee engagement initiatives.
• Hebrew language skills are considered an asset.

Work Location:

• Office – Toronto, Yorkdale.

Pay Range: $60,000 - $70,000

This is a vacant position.

Retailors (Fox Group) is an equal opportunity employer committed to diversity and inclusion, and we encourage applications from all qualified candidates, including those with disabilities. We will accommodate applicants’ needs, upon request, throughout all stages of the recruitment process. Please inform us of the accommodation(s) that you may require. Information received relating to accommodation will be addressed confidentially.

We thank all applicants for your interest in this exciting opportunity, however, only qualified applicants will be contacted