Executive & Marketing Assistant for Western Branch

Chubb European Group Ltd.; Vancouver; On-site; CAD 60,000 - 90,000; Full time

Job summary

Chubb European Group Ltd. in Vancouver or Calgary seeks an Executive Assistant to support Branch Manager(s) in the western region. The role involves coordinating across departments, managing calendars, arranging travel, and handling expenses for executives.

You will prepare meeting materials, maintain filing systems, and support events, business continuity and security-related tasks on-site. This position is based on-site with occasional travel to other branches as required.

Qualifications

• Provide executive assistant support to Branch Manager(s) in the western region.
• Coordinate meetings, calendars, and minutes for executives.
• Arrange travel, hotels, and meals; manage expenses and Amex profiles.
• Liaise with security, facilities and IT as needed to support operations.

Responsibilities

• Executive administration support to Branch Manager(s).
• Schedule meetings, book rooms, prepare documents, and take minutes.
• Coordinate travel, accommodation and dining; manage expenses.
• Support site security, office operations, and incident management tasks.

Skills

Executive support

Calendar management

Travel arrangements

Vendor coordination

Job description

Chubb European Group Ltd. in Vancouver or Calgary seeks an Executive Assistant to support Branch Manager(s) in the western region. The role involves coordinating across departments, managing calendars, arranging travel, and handling expenses for executives.

You will prepare meeting materials, maintain filing systems, and support events, business continuity and security-related tasks on-site. This position is based on-site with occasional travel to other branches as required.