Proactive Executive Assistant to Chief of Staff

Serv Recruitment; Kelowna; On-site; CAD 81,000 - 99,000; Full time

Job summary

Martell Group is seeking an Executive Assistant to support the Chief of Staff in Kelowna. This pivotal role ensures seamless coordination, strategic execution, and exceptional operational excellence in a fast-moving environment.

The right candidate will master calendar management, travel planning, confidential communications, and multi-project support while maintaining the highest level of discretion and adaptability.

Qualifications

• : Proven experience in executive support or high-level administrative roles.
• :
• Exceptional organizational and time management skills.
• :
• Outstanding written and verbal communication abilities.
• :
• Proficiency in project management tools and office software.

Responsibilities

• Manage the Chief of Staff's calendar, including scheduling meetings, coordinating appointments, and resolving conflicts.
• Coordinate travel arrangements and prepare detailed itineraries for business travel.
• Handle correspondence including emails, calls, and scheduling meetings with key partners and clients.
• Manage confidential information with discretion and professionalism.
• Create, refine, and maintain systems to streamline daily operations.
• Support project management efforts to ensure timely completion of goals.
• Prepare meeting agendas, reports, presentations, and follow-up materials.
• Monitor and prioritize professional commitments.
• Ensure operational efficiency by anticipating needs and proactively solving challenges.
• Adapt quickly while balancing a diverse range of responsibilities with professionalism and efficiency.

Skills

Executive support

Calendar management

Travel coordination

Communication

Discretion

Tools

Project management tools

Office software

Job description

Martell Group is seeking an Executive Assistant to support the Chief of Staff in Kelowna. This pivotal role ensures seamless coordination, strategic execution, and exceptional operational excellence in a fast-moving environment.

The right candidate will master calendar management, travel planning, confidential communications, and multi-project support while maintaining the highest level of discretion and adaptability.