Executive Family Assistant – Onsite Vancouver

HoneyBadger Charging; Vancouver; On-site; CAD 42,000 - 64,000; Full time

Benefits offered by this job

Medical / Dental benefits

Daily healthy snacks

Weekly catered lunches and massages

Job summary

HoneyBadger Charging in Vancouver is seeking a highly organized Personal Assistant to support an executive and his family. The role focuses on coordinating family and household logistics, managing calendars, and ensuring seamless day-to-day operations in a fast-paced environment.

The successful candidate will have 3–5 years of experience in similar roles, exceptional communication, discretion, and a strong work ethic. This is a fully onsite position at our downtown Vancouver office.

Qualifications

• 3–5 years of experience in a personal assistant, family assistant, or executive assistant role.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• High level of discretion, reliability, and professionalism.
• Proficient in Microsoft Office Suite, Google Workspace, and shared calendar systems.

Responsibilities

• Manage and maintain family calendars, including school schedules, extracurricular activities, appointments, and travel plans.
• Serve as the primary liaison between the executive, spouse, and house manager to coordinate schedules and ensure smooth communication.
• Oversee children’s activities—enrollments, lesson scheduling, transportation, and communication with instructors, coaches, and schools.
• Support household logistics such as vendor coordination, maintenance scheduling, and deliveries.
• Assist with family travel planning—flights, accommodations, itineraries, and packing coordination.
• Manage correspondence, including emails and phone communications, on behalf of the family when appropriate.
• Handle confidential information with discretion and professionalism.
• Prepare expense reports, maintain budgets related to family or household needs, and track payments to vendors or service providers.
• Organize digital and physical files related to family, property, and personal matters.
• Plan and coordinate family or household events, dinners, or gatherings.
• Support the spouse and house manager with seasonal or special projects.

Skills

Organizational skills

Time-management

Communication skills

Discretion

Reliability

Interpersonal skills

Multitasking

Problem solving

Tools

Microsoft Office

Google Workspace

Shared calendars

Job description

HoneyBadger Charging in Vancouver is seeking a highly organized Personal Assistant to support an executive and his family. The role focuses on coordinating family and household logistics, managing calendars, and ensuring seamless day-to-day operations in a fast-paced environment.

The successful candidate will have 3–5 years of experience in similar roles, exceptional communication, discretion, and a strong work ethic. This is a fully onsite position at our downtown Vancouver office.