Executive Assistant

Altis; Vancouver; Hybrid; CAD 55,000 - 70,000; Full time

Benefits offered by this job

Hybrid schedule in Vancouver

Two weeks vacation + Jewish holidays

Early finish Fridays at 3:30 p.m.

Wellness allowance $500/year

Cellular data stipend $75/month

Job summary

Altis in Vancouver is seeking an Executive Assistant to support a Director of Philanthropy in a mission-driven nonprofit. The role is hybrid, based in Vancouver with collaboration across Canada, focusing on donor engagement, fundraising logistics and intimate events.

You will manage calendars, communications, and CRM records while coordinating meetings and materials for Western Canada donor activities. Occasional travel to Calgary is expected; strong organization and proactive support are

Qualifications

• 3+ years of administrative experience.
• Experience supporting senior leaders or multiple executives.
• Excellent written and verbal communication; donor engagement experience helpful.
• CRM experience with Raiser’s Edge is a plus.
• Strong organizational skills; attention to detail.
• Flexible to attend occasional evening events and travel to Calgary.

Responsibilities

• Manage the Director’s day-to-day administrative needs, prioritizing competing demands and ensuring commitments move forward.
• Coordinate donor meetings, reservations, correspondence and follow-ups with a polished, service-oriented approach.
• Prepare fundraising materials and ensure information and resources are ready when needed.
• Maintain accurate donor records, meeting notes and fundraising activity in the CRM.
• Support small donor events of approximately 40–50 attendees across Western Canada.
• Provide light project management support across fundraising initiatives and collaborate across time zones.
• Provide additional administrative support as needed, adapting to evolving priorities.

Skills

Administrative experience

Organizational skills

Written and verbal communication

CRM experience (Raiser’s Edge)

Attention to detail

Independent / proactive

Event support / travel flexibility

Tools

Raiser’s Edge CRM

Job description

Location: Vancouver, BC, Hybrid, in office Monday, Tuesday and Thursday

Office Hours: 9:00 a.m. to 5:00 p.m. PT, with Fridays ending at 3:30 p.m.

Language: Strong written and spoken English communication skills

Background Check Requirement: Successful completion of a background check and two professional reference checks

About the Opportunity

We’re hiring an Executive Assistant to support a Director of Philanthropy within a mission-driven non-profit organization. This is a unique opportunity to become a trusted partner to a relationship-focused leader, helping bring structure, organization and momentum to a growing fundraising presence across Western Canada.

Working from a small Vancouver office, you’ll collaborate closely with colleagues across Canada while supporting donor engagement, fundraising activities and intimate events. You’ll thrive here if you’re positive, curious and comfortable stepping in when priorities compete, turning a busy day into a clear, manageable plan.

What’s In It for You

• A hybrid schedule with three consistent days in the Vancouver office
• Two weeks of vacation, plus Jewish holidays off
• An early finish at 3:30 p.m. on Fridays
• A $500 annual wellness allowance
• Up to $75 per month toward cellular data
• A flexible, people-focused environment

Your Responsibilities

• You’ll manage the Director’s day-to-day administrative needs, helping prioritize competing demands and keep commitments moving forward.
• You’ll coordinate donor meetings, reservations, correspondence and follow-ups with a polished, service-oriented approach.
• You’ll prepare fundraising materials and ensure information and resources are ready when and where they’re needed.
• You’ll maintain accurate donor records, meeting notes and fundraising activity within the organization’s CRM.
• You’ll support small donor events of approximately 40 to 50 attendees across Western Canada.
• You’ll provide light project management support across fundraising initiatives and collaborate with colleagues across multiple time zones.
• You’ll provide additional administrative support as needed, adapting to evolving priorities

Skills and Qualifications

• 3+ years of administrative experience required, ideally supporting senior leaders or multiple executives.
• Strong organizational skills with the confidence to bring structure, prioritize tasks and proactively guide next steps.
• Excellent written and verbal communication skills, including confidence interacting professionally with donors and senior stakeholders.
• Strong technical aptitude and the ability to learn new systems quickly, with CRM experience like Raiser’s Edge systems experience considered an asset.
• High attention to detail and comfort with accurate, consistent data entry.
• A positive, curious and autonomous working style, with a willingness to ask questions and learn.
• Flexibility to attend occasional evening events and travel to Calgary on rare ocassions, with travel expenses covered.

Note from the Hiring Manager

“We’re looking for someone who can become a true partner in the day-to-day, someone positive, organized and comfortable helping bring clarity when things get busy. You don’t need to know everything coming in. Curiosity, initiative and a genuine connection to the work will go a long way.”