Executive Associate

Primary Care Alberta; Calgary; Hybrid; CAD 44,000 - 75,000; Full time

Job summary

Primary Care Alberta is seeking an Executive Associate to support the Chief Nursing Officer (CNO) with a range of specialized administrative duties. You will manage calendars, arrange meetings and travel, prepare background materials, take minutes, and track follow-ups while supporting staff and budgets.

The role emphasizes discretion, collaboration, and stakeholder coordination. You will also develop reports, process invoices and expense claims, and assist on special projects within the

Qualifications

• Post-secondary certificate or degree in Office or Business Administration or related field.
• Three to five years experience in administrative/secretarial experience.
• Expert level experience with Microsoft Office Suite and MS Teams.

Responsibilities

• Support the Chief Nursing Officer with specialized administrative tasks.
• Maintain CNO calendar and arrange meetings and travel.
• Prepare background materials and take meeting minutes.
• Process invoices and expense claims; monitor budget variances.

Skills

MS Office Suite

MS Teams

Advanced Excel

Profiles management

Education

Post-secondary certificate or degree in Office/Business Administration

Tools

Oracle PeopleSoft

MarkView

Job description

We have an exciting opportunity for an Executive Associate to support the Chief Nursing Officer (CNO), providing a variety of specialized administrative responsibilities. With your strong attention to detail and keen ability to prioritize tasks, you will assist in the development of a wide variety of documents for approval, maintain the CNO's calendar and appointments, prepare meeting and travel arrangements, research and prepare background materials for executive meetings, take minutes, track, monitor and action requests. Here you will have the opportunity to apply your excellent organizational skills as you create detailed reports and monitor financial information for budget variances, process invoices as well as expense claims. Utilize your ability to directly or functionally supervise, coach and mentor staff, along with your strong communication skills, as you act as a resource to other administrative staff within the portfolio, service and other offices, while responding to day-to-day administrative inquiries on behalf of the Leader's office. Your ability to maintain confidentiality and discretion will help you in this role as you support in additional special projects within the portfolio or service, as well as carry out administrative projects related to the Leader's office. Make use of your strong ability to establish and maintain collaborative and professional relationships. Bring your strong knowledge of political sensitivities and the diverse interests of internal and external stakeholders into this role as you showcase your ability to anticipate needs and action items appropriately. Primary Care Alberta is the place where health care begins. With competitive salaries, opportunities for professional development, and comprehensive benefits, you can truly thrive here.

Description:

The Executive Associate provides a variety of specialized administrative functions to support the Chief Nursing Officer (CNO). This role develops a wide variety of documents for CNO's approval, maintains the CNO's calendar of appointments, makes meeting and travel arrangements, researches and prepares background materials for executive meetings, takes minutes and tracks meeting follow-up items, and tracks and monitors action requests. The Executive Associate creates detailed reports and monitors financial information such as monitoring budget variances, and processing invoices or expense claims. This position acts as a resource to other administrative support staff within the portfolio, service, or other offices and responds to day-to-day administrative inquiries on behalf of the Leader's office. The Associate may also support special projects within the portfolio or service and carry-out administrative projects related to the Leader's office.

• Classification: Executive Associate
• Union: Exempt
• Unit and Program: Chief Nursing Office
• Primary Location: Southport Tower
• Location Details: Eligible to work hybrid (on/off site) within Alberta
• Employee Class: Regular Full Time
• FTE: 1.00
• Posting End Date: 08-OCT-2026
• Date Available: 26-OCT-2026
• Length of Shift in weeks: 2
• Shifts per cycle: 10
• Shift Pattern: Days
• Days Off: Saturday/Sunday
• Minimum Hourly Salary: $31.64
• Maximum Hourly Salary: $54.36
• Vehicle Requirement: Not Applicable

• Classification: Executive Associate
• Union: Exempt
• Unit and Program: Chief Nursing Office
• Primary Location: Southport Tower
• Location Details: Eligible to work hybrid (on/off site) within Alberta
• Negotiable Location: Provincial
• Employee Class: Regular Full Time
• FTE: 1.00
• Posting End Date: 08-OCT-2026
• Date Available: 26-OCT-2026
• Hours per Shift: 7.75
• Length of Shift in weeks: 2
• Shifts per Cycle: 10
• Shift Pattern: Days
• Days Off: Saturday/Sunday
• Minimum Hourly Salary: $31.64
• Maximum Hourly Salary: $54.36
• Vehicle Requirement: Not Applicable

Required Qualifications

Post-secondary certificate or degree in Office or Business Administration or related field.Three to five years experience in administrative/secretarial experience.

Additional Required Qualifications

Expert level experience with Microsoft Office Suite and MS Teams.

Preferred Qualifications

Experience with Oracle (PeopleSoft, MarkView). Experience in developing databases and/or advanced Excel spreadsheets and reports. Experience with staffing policies and systems, payroll procedures and financial policies and systems. Experience with supporting high-level advisory committees.

Create and manage profiles for future opportunities.

Calgary Zone PCA, Calgary, Southport Tower