Executive Assistant - Toronto - Full Benefits

L'indispensable Recrutement Inc.; Toronto; Hybrid; CAD 65,000 - 90,000; Full time

Benefits offered by this job

Full benefits

Hybrid work model

Job summary

Toronto-based executive assistant role supporting the General Partner in a renowned investment platform with fintech focus. Hybrid work with three days in the office, strong emphasis on calendar management, communications, and stakeholder coordination.

Candidate should be highly organized, proactive, and tech-savvy, with experience in CRMs and a fast-paced environment. Excellent English communication and discretion are essential for success.

Qualifications

• Significant experience as an Executive Assistant supporting senior-level executives.
• Startup or fast-growing environment experience.
• Strategic and proactive mindset with ability to anticipate needs and take ownership.
• Strong project management skills across multiple priorities.
• Tech-savvy and comfortable learning new tools and technologies.
• Strong experience with CRM systems and digital tools.
• Excellent English communication, written and spoken.
• Strong judgment, discretion and problem-solving abilities.
• Highly organized and detail-oriented while seeing the bigger picture.
• Resourceful, autonomous and adaptable in evolving priorities.

Responsibilities

• Act as a strategic partner to senior executives, focusing on priorities and follow-through on initiatives.
• Proactively manage complex calendars, priorities and communications in a fast-paced environment.
• Serve as liaison between executives and internal/external stakeholders.
• Coordinate and prepare meetings, agendas, documentation and follow-ups.
• Track action items and drive progress on projects and priorities.
• Take ownership of strategic and operational projects for the executive team.
• Support implementation and management of CRM and other platforms.
• Coordinate travel arrangements and related logistics.
• Prepare presentations, reports and communications for internal/external use.
• Identify opportunities to improve processes and systems.

Skills

Executive Assistant experience

Project management

Tech-savvy

English communication

Organizational skills

Discretion

Autonomy

Tools

CRM systems

Digital tools

Job description

Executive Assistant - Toronto - Full Benefits

About the job Executive Assistant - Toronto - Full Benefits

A renouned global investment platform focused on fintech and financial services in Toronto is searching for an Executive Assistant to join their team. In this role, you will work closely with and provide direct support to the General Partner, acting as a true strategic right hand. If you are meticulous, proactive and a strong communicator,

YOUR ROLE AS AN EXECUTIVE ASSISTANT WILL BE TO:

• Act as a true strategic partner to senior executives, helping them stay focused on priorities and ensuring strong follow-through across key initiatives;
• Proactively manage complex calendars, priorities and communications in a fast-paced and evolving environment;
• Serve as a key liaison between executives and internal and external stakeholders;
• Coordinate and prepare meetings, including agendas, documentation, presentations and follow-ups;
• Track action items and ensure projects and priorities continue to move forward;
• Take ownership of various strategic and operational projects on behalf of the executive team;
• Support the implementation, optimization and ongoing management of CRM and other technology platforms;
• Coordinate travel arrangements and related logistics;
• Prepare presentations, reports, documents and communications for internal and external use;
• Identify opportunities to improve processes, systems and ways of working;
• Handle other responsibilities and special projects as needed.

THE PROFILE WE ARE LOOKING FOR:

• Significant experience as an Executive Assistant supporting senior-level executives;
• Experience working in a startup, entrepreneurial or fast-growing environment;
• A highly strategic and proactive mindset, with the ability to anticipate needs and take ownership;
• Strong project management skills and the ability to manage multiple priorities simultaneously;
• Tech-savvy, curious and comfortable learning and implementing new tools and technologies;
• Strong experience with CRM systems and digital tools;
• Excellent English communication skills, both written and spoken;
• Strong judgment, discretion and problem-solving abilities;
• Highly organized and detail-oriented, while also able to see the bigger picture;
• Resourceful, autonomous and comfortable working in an environment where priorities can evolve quickly.

SOME OTHER REASONS TO APPLY:

• A genuinely strategic Executive Assistant role, with the opportunity to have a real impact and work closely with senior leadership;
• Join a dynamic and entrepreneurial organization in the financial sector;
• A hybrid work environment with 3 days per week in the office;
• The opportunity to take ownership of meaningful projects beyond traditional Executive Assistant responsibilities;
• A fast-paced environment where initiative, technology and new ideas are valued.