Executive Assistant to the Managing Director

CACEIS; Montreal; Hybrid; CAD 45,000 - 55,000; Full time

Job summary

Join a leading global financial services firm in Montreal as an Executive Assistant to the Managing Director. This role involves providing comprehensive administrative support, managing schedules, and facilitating communications between teams. Ideal candidates will be bilingual with strong organizational skills, looking for a dynamic work environment promoting a healthy work-life balance.

Benefits

Flexible work arrangements

Opportunity to grow and contribute across departments

Collaborative culture

Qualifications

• Bilingual in English and French (oral and written) is mandatory.
• Previous experience as an Administrative/Executive Assistant preferred.
• Strong ability to prioritize competing demands.

Responsibilities

• Manage the Managing Director’s calendar and appointments.
• Provide executive-level administrative support and coordinate travel.
• Organize and coordinate meetings and special projects.

Skills

Organization

Communication

Bilingual (English/French)

Flexibility

Prioritization

Education

Bachelor’s Degree, Major Psychology

Tools

Microsoft Office Suite

Job description

Executive Assistant to the Managing Director

Executive Assistant to the Managing Director

Direct message the job poster from CACEIS

Bachelor’s Degree, Major Psychology. Concordia University (Montreal)

About CACEIS:

CACEIS is the asset servicing banking group of Crédit Agricole and Santander dedicated to asset managers, insurance companies, pension funds, banks, private equity and real estate funds, brokers and corporate clients. Through offices across Europe, North and South America and Asia, CACEIS offers a broad range of services covering execution, clearing, forex, securities lending, custody, depositary and fund administration, fund distribution support, middle office outsourcing and issuer services.

Role Overview:

We are looking for a highly organized, bilingual (English/French) Executive Assistant to provide comprehensive support to the Managing Director and various departments within CACEIS Canada in Montreal. The ideal candidate is proactive, detail-oriented, and enjoys coordinating office management tasks.

Key Responsibilities:

• Manage the Managing Director’s calendar, appointments.
• Provide executive-level administrative support and act as a liaison with internal teams and external partners.
• Coordinate travel for the Managing director and Staff as required
• Support multiple departments with administrative tasks as needed.
• Manage global communications
• Oversee office management duties to ensure smooth daily operations.
• Organize and coordinate meetings, internal events, and special projects.
• Prepare, review, and proofread documents, presentations, and correspondence in both English and French.
• Handle confidential information with discretion and professionalism.
• Follow up on action items and assist with project tracking.

Qualifications:

• Bilingual in English and French (oral and written) – mandatory.
• Previous experience as an Administrative/Executive Assistant, preferably with office management responsibilities.
• Strong ability to prioritize competing demands.
• Experience supporting multiple teams or departments an asset.
• Interest and experience in event planning and coordination.
• Excellent organizational and communication skills.
• Proficient with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Ability to maintain confidentiality and demonstrate professionalism.
• Team player with a positive attitude and flexibility.
• First 6 months onsite at the Montreal office for onboarding and close collaboration.
• Hybrid work model thereafter: 2 days remote, 3 days in-office.

Why CACEIS?

• Join a respected global financial services firm with a collaborative culture.
• Opportunity to contribute across departments and grow your skill set.
• Flexible work arrangements supporting a healthy work-life balance.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  General Business, Management, and Business Development

• Industries

  Banking

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