Director's Assistant

WCB Alberta; Edmonton; Hybrid; CAD 60,000 - 66,000; Full time

Benefits offered by this job

Competitive salary

Flexible work schedules

Hybrid work opportunities

Job summary

WCB Alberta is seeking a Director’s Assistant in Edmonton, Alberta. This permanent, full-time role supports the Director, Corporate Services, with calendar management, meeting coordination, travel arrangements, minutes, and confidential documents.

The position involves assisting divisional leadership, managing the staff parking program, and improving administrative processes. The successful candidate will bring 5+ years of administrative experience, strong MS Office skills, attention to detail,

Qualifications

• 5+ years of progressively responsible administrative experience
• Strong organizational and time-management skills
• Excellent written communication and proofreading skills

Responsibilities

• Provide administrative support to the Director, Corporate Services
• Manage the Director’s calendar and coordinate meetings, travel, and minutes
• Oversee staff parking program and database
• Prepare and format correspondence, reports, and confidential documents
• Coordinate travel, subscriptions, events, and expense reconciliations
• Support budgeting and financial reporting with the Corporate Services team
• Identify and implement process improvements
• Handle general inquiries from internal and external clients

Skills

Calendar management

Administrative support

Microsoft Office

Education

Post-secondary education in business or related field

Tools

Microsoft Word

Excel

PowerPoint

Lotus Notes

Job description

As an equal opportunity employer, we are looking to build a diverse workforce that reflects the diversity of our clients and the customers we serve. Learn more about working for WCB at Careers - WCB AlbertaJob Title:Director's AssistantJob Type:Permanent / Full timeJob Location:Edmonton, AlbertaDirector’s AssistantCorporate ServicesEdmonton, AlbertaPermanent, Full-Time PositionPeople are at the heart of everything we do.If you value service, care, excellence, trust and fairness, you’ll fit right in. You'll play an important role in making a difference that creates a safer, healthier and stronger Alberta by putting people first. We work together every day to help minimize the impact of workplace injuries and illnesses on Alberta workers and employers.As the independent operator and administrator of the province’s Workers’ Compensation Act, WCB-Alberta provides protection for over two million workers and nearly 200,000 Alberta employers. Our employees are inspired to make a positive impact on the lives of injured workers and businesses throughout the province.How you’ll make a difference:Are you an organized, proactive administrative professional who enjoys working with people, keeping things on track, and finding ways to make things run more smoothly? Do you thrive in a busy environment where priorities can change and no two days are quite the same?Reporting to the Director, Corporate Services, you will provide administrative support and be relied upon as a trusted partner in keeping day-to-day operations organized and running smoothly. From coordinating meetings and preparing reports to supporting departmental projects and maintaining key processes, you will play an important role in keeping the team connected, informed, and on track.If you are someone who takes initiative, pays attention to the details, and enjoys being a reliable resource for others, we would love to hear from you.Your responsibilities:Provide administrative support to the Director, with additional support to divisional leadership as required.Manage the Director’s calendar, coordinate and organize regular and ad hoc meetings - including agendas, meeting materials/minutes, travel arrangements, and follow-up on action items.Oversee the staff parking program and maintain the associated database.Prepare, proofread, and format correspondence, reports, meeting minutes, and confidential documents.Coordinate travel, professional development, subscriptions, department activities and events, and related expense payments and reconciliations.Action general inquiries to the appropriate area(s) acting as an information resource for internal and external clients.Support the Corporate Services Business Process Specialist with monthly, quarterly and annual budgets and financial reporting, sustainability initiatives, and the Employer of Choice report.Look for opportunities to improve administrative processes, procedures, and recommend changes where appropriate.Take on other administrative duties as needed.Your experience and skills:You are organized, approachable, and comfortable juggling competing priorities. You know how to stay on top of the details, use good judgment, and adapt when plans change. Just as importantly, you enjoy working with others and take pride in providing dependable, responsive support.You will also bring:Post-secondary education in business, office administration, or a related field with 5+ years of progressively responsible administrative experience (equivalencies will be considered).Intermediate to advanced proficiency in Microsoft Office, including Word, Excel, and PowerPoint, along with experience using Lotus Notes and other business systems.Strong organizational, planning, and time-management skills, with the ability to manage a busy workload and meet competing deadlines.Excellent written communication, proofreading, editing, and document-preparation skills, with a keen eye for detail.Strong customer service and interpersonal skills, and the ability to build positive working relationships with a variety of people.The ability to work independently, take initiative, exercise sound judgment, and contribute as part of a team.The flexibility to adapt to changing priorities and respond to new requests as they arise.What we offer:We offer a competitive salary, a comprehensive benefits package, flexible work schedules and hybrid work opportunities (combination of work from physical office and primary home residence) that foster a healthy work-life balance. Take the next great step in your career and help us change lives. For more information, please see our Employee HandbookSalary: $59,647 to $66,240 per annum (Salary Grade 7)The successful candidate must reside in Alberta and be able to work in person from our Edmonton downtown office as required. Final candidates are required to undergo a security clearance as a condition of employment.We are committed to providing equal opportunity to all qualified persons, without regard to race, colour, religion or national origin, gender (or gender identity or expression), age, sexual orientation, physical or mental disability. Equal opportunity is provided in employment, promotions and wages.Closing Date: October 30, 2026We thank all applicants for their interest; however, only candidates selected for a skills assessment, pre-interview video, and/or interview will be contacted.