Director's Assistant

Workers' Compensation Board - Alberta; Edmonton; Hybrid; CAD 60,000 - 66,000; Full time

Benefits offered by this job

Hybrid work model

Competitive salary

Benefits package

Flexible work schedules

Job summary

The Workers' Compensation Board - Alberta is seeking a Director's Assistant in Edmonton. This permanent full-time role supports the Director, Corporate Services, and a busy leadership team, ensuring day-to-day operations run smoothly in a hybrid work environment.

You will coordinate meetings, manage calendars, prepare reports, assist with budgets and official documents, and help maintain key processes. If you are organized, detail‑oriented, and thrive in a collaborative setting, apply to join

Qualifications

• Post-secondary education in business, office administration, or a related field.
• 5+ years of progressively responsible administrative experience.
• Proficiency in Microsoft Word, Excel, PowerPoint; experience with Lotus Notes.
• Strong organizational, planning, and time-management skills.
• Excellent written communication and attention to detail.
• Customer service orientation and ability to build relationships.

Responsibilities

• Provide administrative support to the Director and divisional leadership.
• Manage the Director’s calendar and meetings, travel, and minutes.
• Oversee staff parking program and related data.
• Prepare, proofread, and format confidential documents.
• Coordinate travel, professional development, and expenses.
• Support budgets, financial reporting, and process improvements.
• Handle inquiries and act as information resource.

Skills

Organization & planning

Time management

Written communication

Customer service

Independent work

Education

Post-secondary education in business/office administration

Tools

Microsoft Office (Word, Excel, PowerPoint)

Lotus Notes

Job description

As an equal opportunity employer, we are looking to build a diverse workforce that reflects the diversity of our clients and the customers we serve. Learn more about working for WCB at Careers - WCB Alberta.

Job Title: Director's Assistant Job Type: Permanent / Full time Job Location: Edmonton, Alberta Director's Assistant Corporate Services Edmonton, Alberta Permanent, Full-Time Position.

People are at the heart of everything we do. If you value service, care, excellence, trust and fairness, you’ll fit right in. You'll play an important role in making a difference that creates a safer, healthier and stronger Alberta by putting people first.

We work together every day to help minimize the impact of workplace injuries and illnesses on Alberta workers and employers. As the independent operator and administrator of the province’s Workers’ Compensation Act, WCB-Alberta provides protection for over two million workers and nearly 200,000 Alberta employers. Our employees are inspired to make a positive impact on the lives of injured workers and businesses throughout the province.

How you’ll make a difference

Are you an organized, proactive administrative professional who enjoys working with people, keeping things on track, and finding ways to make things run more smoothly? Do you thrive in a busy environment where priorities can change and no two days are quite the same? Reporting to the Director, Corporate Services, you will provide administrative support and be relied upon as a trusted partner in keeping day‑to‑day operations organized and running smoothly. From coordinating meetings and preparing reports to supporting departmental projects and maintaining key processes, you will play an important role in keeping the team connected, informed, and on track. If you are someone who takes initiative, pays attention to the details, and enjoys being a reliable resource for others, we would love to hear from you.

Your responsibilities

• Provide administrative support to the Director, with additional support to divisional leadership as required.
• Manage the Director’s calendar, coordinate and organize regular and ad hoc meetings - including agendas, meeting materials/minutes, travel arrangements, and follow‑up on action items.
• Oversee the staff parking program and maintain the associated database.
• Prepare, proofread, and format correspondence, reports, meeting minutes, and confidential documents.
• Coordinate travel, professional development, subscriptions, department activities and events, and related expense payments and reconciliations.
• Action general inquiries to the appropriate area(s) acting as an information resource for internal and external clients.
• Support the Corporate Services Business Process Specialist with monthly, quarterly and annual budgets and financial reporting, sustainability initiatives, and the Employer of Choice report.
• Look for opportunities to improve administrative processes, procedures, and recommend changes where appropriate.
• Take on other administrative duties as needed.

Your experience and skills

You are organized, approachable, and comfortable juggling competing priorities. You know how to stay on top of the details, use good judgement, and adapt when plans change. Just as importantly, you enjoy working with others and take pride in providing dependable, responsive support.

• Post-secondary education in business, office administration, or a related field with 5+ years of progressively responsible administrative experience (equivalencies will be considered).
• Intermediate to advanced proficiency in Microsoft Office, including Word, Excel, and PowerPoint, along with experience using Lotus Notes and other business systems.
• Strong organizational, planning, and time‑management skills, with the ability to manage a busy workload and meet competing deadlines.
• Excellent written communication, proofreading, editing, and document‑preparation skills, with a keen eye for detail.
• Strong customer service and interpersonal skills, and the ability to build positive working relationships with a variety of people.
• The ability to work independently, take initiative, exercise sound judgement, and contribute as part of a team.
• The flexibility to adapt to changing priorities and respond to new requests as they arise.

What we offer

We offer a competitive salary, a comprehensive benefits package, flexible work schedules and hybrid work opportunities (combination of work from physical office and primary home residence) that foster a healthy work‑life balance. Take the next great step in your career and help us change lives.

Salary: $59,647 to $66,240 per annum (Salary Grade 7)

The successful candidate must reside in Alberta and be able to work in person from our Edmonton downtown office as required.

Final candidates are required to undergo a security clearance as a condition of employment.

We are committed to providing equal opportunity to all qualified persons, without regard to race, colour, religion or national origin, gender (or gender identity or expression), age, sexual orientation, physical or mental disability.

Equal opportunity is provided in employment, promotions and wages.

Closing Date: October 30, 2026

We thank all applicants for their interest; however, only candidates selected for a skills assessment, pre‑interview video, and/ or interview will be contacted.

At WCB-Alberta, people are at the heart of everything we do. As one of Alberta’s Top Employers, we’re committed to providing an inclusive, equitable workplace where all qualified persons can thrive. We’re a not‑for‑profit organization that serves as a neutral administrator of the workers' compensation system for the province. Every day, we work hard to make a difference in the lives of our customers—the nearly two million workers we cover and the nearly 200,000 employers whose contributions fund worker benefits, return‑to‑work programs and health care services to help those who have been hurt on the job. At WCB-Alberta, you too can make a difference. WCB-Alberta is recognized as one of Alberta's Top 85 Employers for 2026! Click here to learn more about this award.