Executive Assistant to the CEO in

e180 Canada; Montreal; Remote; CAD 45,000 - 75,000; Full time

Job summary

An innovative firm is seeking an Executive Assistant to the CEO, a role pivotal in enhancing productivity and streamlining operations. This position involves managing complex calendars, coordinating travel, and preparing for meetings, ensuring the CEO can focus on strategic initiatives. The ideal candidate will be a proactive problem-solver with strong organizational skills and a knack for fostering relationships. With opportunities for personal and professional growth, this role is perfect for someone who thrives in a collaborative environment and is eager to contribute to meaningful learning experiences. Join a team dedicated to making a difference in the world of education and beyond!

Benefits

Unmeasured Vacation

Health Care Benefits

Health Management Account ($500/year)

Potential Annual Bonuses

Remote Workspace Improvement Bonus

Learn Quest Program

Refund for Physical Activity Program

RRSP with Tax Credit (Québec resident only)

BYOD Bonus

Public Transit/Bixi Bonus

Qualifications

• 5-10 years as an Executive Assistant or Project Manager.
• Impeccable communication and organizational skills required.

Responsibilities

• Manage calendar, travel arrangements, and meeting preparations.
• Coordinate team events and track progress on key objectives.

Skills

Communication Skills

Organizational Skills

Problem-Solving

Entrepreneurial Mindset

Multitasking

Tools

LinkedIn

Various Software

Job description

At e180, learning is at the heart of what we do. We believe in empowering people to grow by sharing knowledge and experiences. Our team is dedicated to creating meaningful learning opportunities, not just for our employees but for clients and communities around the world. We focus on fostering environments where collaboration thrives, and new ideas are always welcome.

Your role:

As the Executive Assistant to the CEO of Braindate, you will play a vital role in managing and coordinating essential tasks to enhance productivity and streamline operations. Your support will empower the CEO to focus on strategic initiatives while balancing professional responsibilities and personal commitments.

Acting as the main point of contact, you will oversee calendar management, travel arrangements, and meeting preparations with keen attention to detail. You’ll also foster relationships within the CEO’s network, ensuring stakeholders feel valued and engaged.

In addition to administrative duties, you will collaborate as a creative thinking partner, supporting various projects from team events to content management. Your proactive problem-solving and organizational skills will help track key objectives and facilitate communication, enabling the CEO to prioritize high-impact decisions and drive innovation.

Your responsibilities:

Administrative Support:

1. Calendar Management: Organize and manage a complex calendar, booking meetings and ensuring all commitments are honored.
2. Travel Coordination: Help find the best accommodations and book travel arrangements, including logistics for attending events.
3. Expense Management: Compile and track business expenses, and organize insurance claims.
4. Meeting Preparation: Prepare agendas and materials for meetings, and support with follow-ups.

Networking and Relationship Management:

1. Client Meetings: Book and coordinate meetings with potential clients.
2. LinkedIn Management: Support in managing and monitoring LinkedIn connections while fostering meaningful relationships.
3. Network Engagement: Assist in making your network feel seen and appreciated through thoughtful outreach.

Project and Event Coordination:

1. Team Events: Support in coordinating team events to build camaraderie and culture within the organization.
2. Progress Tracking: Track progress on key objectives (Rocks) and support in planning next steps.

Content Management and Speaking ops:

1. Speaker Opportunities: Reach out and coordinate logistics for speaking opportunities and engagements.
2. Social Media Management: Assist in content creation and scheduling for social media platforms.
3. Book Writing Support: Help research and organize content for book writing projects.

Some qualities that will set you apart:

1. Do you have 5-10 years of experience as an Executive Assistant, Project Manager, or Coordinator?
2. Are you an impeccable communicator, both orally and in writing?
3. Can you demonstrate a strong entrepreneurial mindset and take the initiative?
4. Are you organized yet creative, able to balance structure with innovative thinking?
5. Can you anticipate needs and manage multiple priorities effectively?
6. Are you authentic, kind, and compassionate in your interactions?

Do you have a strong grasp of various softwares?

Opportunities for growth:

In this role, you’ll have the chance to expand your knowledge in areas like:

1. Impact and engagement measurement
2. Building collaborative relationships with clients
3. Multi-project management
4. Self-directed learning to support your personal and professional growth

The great benefits that set us apart:

e180 wants to offer the best conditions, the best environment, the best benefits in addition to the salary. While doing meaningful work is rewarding in itself, we also offer the following programs and benefits to all our full-time employees:

1. Unmeasured Vacation: We encourage a good work-life balance.
2. Insurance: Health care benefits are available to all employees.
3. Health management account of $500/year.
4. Potential annual bonuses based on business results.
5. Remote workspace improvement bonus.
6. Learn Quest Program.
7. Refund of subscription to a physical activity program.
8. RRSP with additional tax credit (Québec resident only).
9. Benefits programs: BYOD Bonus; Home Internet Connection Bonus; Public transit/bixi bonus.

At Braindate, we are committed to fostering a diverse and inclusive workplace that reflects the varied backgrounds and perspectives of our team members and clients.

Apply now

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