Executive Assistant to the Academic Dean

Vanier College; Montreal; On-site; CAD 84,000 - 112,000; Full time

Job summary

Vanier College is seeking an Assistant to the Academic Dean (Replacement) to support the Academic Dean’s Office in organizing, coordinating and supervising administrative work. The role reports to the Academic Dean and requires handling dossiers, budgets, and committee submissions.

The incumbent will liaise with external ministries and colleges, contribute to policy development, and coordinate Student Success initiatives while managing project timelines and reports. 35 hours weekly on-site.

Qualifications

• Organizational and administrative skills.
• Ability to manage calendars and office workflows.

Responsibilities

• Organizes and coordinates the Academic Dean's Office dossiers, calendar, communications and processes.
• Receives and analyzes all requests sent to the Academic Dean's Office to prepare summaries and recommendations for the Dean.
• Oversees all budgets for the Academic Dean's Office in collaboration with the Finance Department.
• Develops and applies procedures and tools for the Academic Dean’s Office.
• Prepares submissions of academic dossiers and ensures they follow the critical path through committees; executes follow-up.
• Acts as liaison between the Academic Dean's Office and external institutions and ministries.
• Participates in the development and implementation of Academic policies and the College's Student Success Plan.
• Analyzes priorities for semester/year based on the College's Strategic Plan and proposes recommendations to the Academic Dean.
• Coordinates processes related to Student Success projects and Professional Development Group Support.
• Assists faculty with administration of approved projects and ensures compliance with standards and norms.
• Prepares reports for the Academic Dean and manages program management dossiers.

Job description

Vanier College is seeking an Assistant to the Academic Dean (Replacement) to support the Academic Dean’s Office in organizing, coordinating and supervising administrative work. The role reports to the Academic Dean and requires handling dossiers, budgets, and committee submissions.

The incumbent will liaise with external ministries and colleges, contribute to policy development, and coordinate Student Success initiatives while managing project timelines and reports. 35 hours weekly on-site.