Bilingual Academic Admin Assistant

uOttawa | Carrières - Careers; Ottawa; On-site; CAD 62,000 - 78,000; Full time

Job summary

The University of Ottawa is seeking an Administrative Support professional for the Dean's Office in the Faculty of Education. You will greet clients, manage the chair's calendar, arrange travel and recruit teaching staff, while ensuring compliance with university procedures.

Responsibilities include drafting documents, coordinating meetings, handling course schedules and filing, and producing reports to support decision making.

Qualifications

• Postsecondary education in administration and office technology or an equivalent combo.
• Minimum two years of demonstrated experience in a similar role.
• Experience using Windows, word processing, spreadsheets and databases.

Responsibilities

• Greets and directs clients for the chair, ensuring smooth front-line service.
• Manage the chair's calendar, meetings, and travel arrangements per procedures.
• Draft, revise and translate administrative documents and prepare presentations.
• Coordinate course/exam schedules and classroom allocations in line with rules.
• Prepare reports and maintain confidential filing systems.

Skills

Communication

Customer service

Bilingual (EN/FR)

Organizational skills

Autonomy

Policy interpretation

Education

Postsecondary admin education

Office technology training

Tools

Windows OS

Word processing

Spreadsheets

Databases

Email & Internet

Job description

The University of Ottawa is seeking an Administrative Support professional for the Dean's Office in the Faculty of Education. You will greet clients, manage the chair's calendar, arrange travel and recruit teaching staff, while ensuring compliance with university procedures.

Responsibilities include drafting documents, coordinating meetings, handling course schedules and filing, and producing reports to support decision making.