Academic Office Coordinator - Confidential Admin & Data

Canadore College; North Bay; On-site; CAD 39,000 - 41,000; Full time

Job summary

Canadore College in North Bay, ON seeks an Academic Office Assistant for the Dean’s Office – School of Art and Design and Entrepreneurship Academy. This temporary full-time leave-replacement role supports academic leaders with confidential clerical work, data management, onboarding processes, and meeting coordination.

You will perform data entry, organize records, respond to inquiries, and contribute to reports and presentations.

Qualifications

• Two-year diploma in Office Administration or equivalent.
• Minimum one year of experience in a fast-paced, computer-automated office.
• Strong technological skills including proficient use of MS Office and student/financial information systems.
• Demonstrated excellent customer service skills including communication and interpersonal skills.
• Strong organizational and time management skills with ability to prioritize multiple tasks.
• Sound judgement, attention to detail, and problem-solving skills and ability to work independently or in a team.
• Experience in post-secondary education is an asset.
• Knowledge of college policies, procedures, and departmental activities.
• In-person, on-campus position; must be able to commute/relocate to North Bay, ON.

Responsibilities

• Support the Academic Division with confidential clerical tasks, including data entry and onboarding processes for approved academic positions.
• Provide clerical support to PAC-related activities, including records maintenance and meeting logistics.
• Provide backup clerical support to the Deans’ Office, handling inquiries and confidential information.
• Research, assemble, organize, and produce materials for reports, meetings, and presentations as directed.
• Other duties as assigned.

Skills

MS Office

Customer Service

Organization

Time Management

Communication

Problem Solving

Teamwork

Education

Two-year diploma in Office Administration

Tools

MS Office suite

Student information system

Financial information system

Job description

Canadore College in North Bay, ON seeks an Academic Office Assistant for the Dean’s Office – School of Art and Design and Entrepreneurship Academy. This temporary full-time leave-replacement role supports academic leaders with confidential clerical work, data management, onboarding processes, and meeting coordination.

You will perform data entry, organize records, respond to inquiries, and contribute to reports and presentations.