Executive Assistant to the Dean | Hybrid

University of British Columbia; Vancouver; Hybrid; CAD 56,000 - 60,000; Full time

Benefits offered by this job

Hybrid work arrangement (1 remote day/

Job summary

The University of British Columbia is seeking an Executive Assistant to the Dean of Education. This on-site role, with the possibility of one remote day per week, coordinates complex calendars, prepares documents, and manages inquiries with discretion.

You will liaise with senior leaders, coordinate travel and expenses, and support committee activities, ensuring confidential meetings run smoothly and professionally across the Dean’s Office.

Qualifications

• Requires high school graduation and a minimum two-year post-secondary diploma.
• Experience providing executive-level administrative support.
• Strong written and oral communication skills.
• Ability to prioritize and manage multiple tasks in a fast-paced environment.
• Familiarity with university policies is an asset.

Responsibilities

• Coordinate scheduling and calendar management for the Dean of Education.
• Prepare and process expense reports and travel arrangements.
• Respond to inquiries via email, phone and in person with discretion.
• Liaise with Deans, Directors and senior staff to gather information.
• Prepare documents, briefing notes and presentations for meetings.
• Assist with committee support, agendas, minutes and logistics.
• Share front desk duties and support Dean’s Office operations as needed.

Skills

Interpersonal communication

Written communication

Organizational skills

Time management

Microsoft Office

WordPress knowledge

Education

High school diploma + 2-year post-secondary diploma

Tools

Word

Excel

PowerPoint

Outlook

WordPress

Job description

The University of British Columbia is seeking an Executive Assistant to the Dean of Education. This on-site role, with the possibility of one remote day per week, coordinates complex calendars, prepares documents, and manages inquiries with discretion.

You will liaise with senior leaders, coordinate travel and expenses, and support committee activities, ensuring confidential meetings run smoothly and professionally across the Dean’s Office.