Senior Office Manager & Executive Support Leader

McMaster University; Hamilton; On-site; CAD 60,000 - 80,000; Full time

Job summary

A leading Canadian educational institution is seeking an experienced Office Manager and Executive Officer to provide high-level administrative support to the Executive Director and Vice-Dean. The ideal candidate will manage complex, confidential tasks and must have a minimum of 5 years of administrative support experience, preferably within a university setting. Responsibilities include coordinating faculty appointments, managing office operations, and supporting curriculum development. Strong interpersonal, organizational, and communication skills are essential for this dynamic role.

Qualifications

• Minimum of 5 years of administrative support experience supporting a senior leader in a university/academic environment.
• Ability to manage competing priorities and demonstrate flexibility at shifting timelines.

Responsibilities

• Provide administrative support to the Executive Director and Vice-Dean.
• Manage confidential information and operate academic policies.
• Coordinate faculty leadership appointments and recruitment processes.
• Oversee curriculum approval processes within the Faculty of Health Sciences.
• Manage day-to-day office operations and respond to inquiries.
• Supervise and support direct reports, ensuring a positive work environment.

Skills

Interpersonal skills

Organizational skills

Planning skills

Communication skills

Analytical skills

Judgment skills

Tact and discretion

Ability to cope with multiple demands

Education

University degree or 3-year Community College diploma in Office Administration or related field

Job description

A leading Canadian educational institution is seeking an experienced Office Manager and Executive Officer to provide high-level administrative support to the Executive Director and Vice-Dean. The ideal candidate will manage complex, confidential tasks and must have a minimum of 5 years of administrative support experience, preferably within a university setting. Responsibilities include coordinating faculty appointments, managing office operations, and supporting curriculum development. Strong interpersonal, organizational, and communication skills are essential for this dynamic role.