Executive Assistant to Senior Leadership & Board

Chinook School Division #211; Swift Current; On-site; CAD 51,000 - 59,000; Full time

Benefits offered by this job

Defined Benefit Pension Plan

Employee benefit plan

Positive work environment

Job summary

Chinook Education Centre in Swift Current is seeking an Executive Assistant for a temporary full-time role (1.0 FTE, 37.5 hours/week). The position primarily serves the Senior Administration and the Board of Education, working from the Chinook Education Centre.

You will manage calendars for the Board, Director, CFO and Deputy Director; coordinate board meetings; handle confidential information with discretion; and support office managers with student data and enrolment.

Qualifications

• Certification in Business Education from a Post-Secondary Institution recognized by the Board.
• A minimum of 5 years office or administrative assistant experience or equivalent.
• Proficiency in the operation of computers, word processing applications and additional software applications comparable to those currently used in the school division.
• Experience working with My School Sask is an asset.

Responsibilities

• Maintain the Board, Director, CFO and Deputy Director Calendars.
• Create and maintain effective workflow and communications while multi-tasking.
• Respond to inquiries – providing general information and referring inquiries to appropriate sources.
• Prepares, gathers, and relays confidential information and material as required.
• High degree of discretion and personal integrity with the ability to safeguard sensitive information in a confidential manner.
• Organizes special events including invitations, facilities, and catering.
• Supports Office Managers with student data, enrolment and MSS/SDS inquiries.
• Coordinates, prepares, and distributes monthly Board meeting agendas and materials.
• Other duties as assigned by the Director of Education.

Skills

Interpersonal skills

Organizational skills

Discretion

Teamwork

Calendar management

Event coordination

Communication

Confidentiality

Education

Business Education certification

Tools

Word processing software

My School Sask

MS Office suite

Job description

Chinook Education Centre in Swift Current is seeking an Executive Assistant for a temporary full-time role (1.0 FTE, 37.5 hours/week). The position primarily serves the Senior Administration and the Board of Education, working from the Chinook Education Centre.

You will manage calendars for the Board, Director, CFO and Deputy Director; coordinate board meetings; handle confidential information with discretion; and support office managers with student data and enrolment.