Executive Assistant to the Superintendent of Education (Temp)

Avon Maitland District School Board; Seaforth; On-site; CAD 65,000 - 76,000; Full time

Benefits offered by this job

OMERS Pension Plan

Health & Dental Benefits

Employee Assistance Program (EAP)

Job summary

Avon Maitland District School Board in Seaforth, Ontario is seeking a Temporary Executive Assistant to support the Superintendent of Education and Human Resource Services. The role requires confidential executive support, calendar management, meeting materials, and ministry reporting.

You will coordinate HR programs, recruitment activities, NTIP/TPA administration, and labour relations coordination, ensuring professional service to staff, schools, and external partners.

Qualifications

• Diploma in Business Administration, Office Administration, Human Resources, or an equivalent combination of education and experience.
• Minimum three (3) years of progressively responsible administrative support experience, preferably supporting senior leaders in a complex organization.
• Experience coordinating multiple priorities, managing confidential information, and preparing professional correspondence, reports, and presentations.
• Advanced proficiency with Microsoft 365 applications and other administrative technologies.
• Exceptional organizational, time management, and administrative skills, with the ability to manage competing priorities and meet deadlines.
• Strong communication and interpersonal skills, with the ability to build positive working relationships with a variety of stakeholders.
• Sound judgment, discretion, and professionalism when handling sensitive and confidential matters.
• Strong attention to detail, problem-solving abilities, and a commitment to accuracy.
• A collaborative, customer service-focused approach aligned with the Board's values of equity, inclusion, integrity, service excellence, and continuous improvement.

Responsibilities

• Provide confidential executive and administrative support to the Superintendent of Education (Human Resource Services), including managing schedules, priorities, correspondence, presentations, meeting materials, and ministry reporting requirements as assigned.
• Coordinate and support Human Resource Services programs, processes, and initiatives, including TPAs, NTIP, recruitment activities, mandatory employee training programs, and labour relations activities.
• Serve as the primary contact for TPA and NTIP administration, including data management, tracking, notifications, and reporting requirements.
• Coordinate recruitment related activities, including scheduling and supporting Principal and Vice-Principal Pool interviews, candidate communications, reference checking, and documentation management.
• Support grievance and arbitration processes by coordinating meetings, tracking timelines and documentation, preparing materials, maintaining confidential records, and providing administrative support to Labour Relations Manager.
• Serve as a key point of contact for school administrators, employees, senior leaders, external agencies, and community partners, ensuring responsive, professional, and customer-focused service.
• Maintain reports, databases, tracking systems, records, and other operational information to support effective decision making, regulatory compliance, and departmental accountability.
• Coordinate meetings, events, and departmental activities, including logistics, materials, communications, and follow up actions.
• Identify opportunities to improve administrative processes, workflows, and service delivery while supporting a culture of collaboration, equity, inclusion, service excellence, and continuous improvement.

Skills

Communication

Interpersonal skills

Organizational skills

Time management

Problem solving

Education

Diploma in Business Administration/Office Administration/HR

Tools

Microsoft 365

Job description

Avon Maitland District School Board in Seaforth, Ontario is seeking a Temporary Executive Assistant to support the Superintendent of Education and Human Resource Services. The role requires confidential executive support, calendar management, meeting materials, and ministry reporting.

You will coordinate HR programs, recruitment activities, NTIP/TPA administration, and labour relations coordination, ensuring professional service to staff, schools, and external partners.