Executive Assistant (1.0 Temp) Chinook Education Centre #4145

Chinook School Division #211; Swift Current; On-site; CAD 51,000 - 59,000; Full time

Benefits offered by this job

Defined Benefit Pension Plan

Employee benefit plan

Positive work environment

Job summary

Chinook Education Centre in Swift Current is seeking an Executive Assistant for a temporary full-time role (1.0 FTE, 37.5 hours/week). The position primarily serves the Senior Administration and the Board of Education, working from the Chinook Education Centre.

You will manage calendars for the Board, Director, CFO and Deputy Director; coordinate board meetings; handle confidential information with discretion; and support office managers with student data and enrolment.

Qualifications

• Certification in Business Education from a Post-Secondary Institution recognized by the Board.
• A minimum of 5 years office or administrative assistant experience or equivalent.
• Proficiency in the operation of computers, word processing applications and additional software applications comparable to those currently used in the school division.
• Experience working with My School Sask is an asset.

Responsibilities

• Maintain the Board, Director, CFO and Deputy Director Calendars.
• Create and maintain effective workflow and communications while multi-tasking.
• Respond to inquiries – providing general information and referring inquiries to appropriate sources.
• Prepares, gathers, and relays confidential information and material as required.
• High degree of discretion and personal integrity with the ability to safeguard sensitive information in a confidential manner.
• Organizes special events including invitations, facilities, and catering.
• Supports Office Managers with student data, enrolment and MSS/SDS inquiries.
• Coordinates, prepares, and distributes monthly Board meeting agendas and materials.
• Other duties as assigned by the Director of Education.

Skills

Interpersonal skills

Organizational skills

Discretion

Teamwork

Calendar management

Event coordination

Communication

Confidentiality

Education

Business Education certification

Tools

Word processing software

My School Sask

MS Office suite

Job description

Executive Assistant

Temporary Full-Time (1.0 FTE – 37.5 hours/week)

Chinook Education Centre

Competition #4145

The Chinook School Division is proud to serve nearly 6,000 students in 60 schools, with over 1,000 collegial and student-centered teachers and support staff. We are a vibrant and progressive school division located within Saskatchewan's great Southwest. Our Division is committed to our guiding principles; Communication, Shared Responsibility, Positive Relationships and Ongoing Monitoring and Improvement. The Division affirms the right of all students and staff to be contributing members of a school community that is safe, caring and respectful of all people.

Chinook Is Committed To Supporting Diversity And Inclusion In Our Schools And Workplace As Indicated In AP 176. Successful Candidates Are Expected To

• understand the importance of supporting a welcoming environment;
• present a positive attitude towards inclusion and diversity;
• identify opportunities to support inclusion and diversity and;
• take meaningful action.

Chinook School Division is looking to fill the position of Executive Assistant. The position is full time at 7.5 hours per day and 12 months per year. Based out of the Chinook Education Centre in Swift Current this position will primarily work with the Senior Administration and the Board of Education. This position will be of interest to trained, experienced, individuals with excellent clerical and public relations skills, a keen eye for detail, and the ability to prioritize assignments and/or delegate appropriately when necessary.

Start Date: October 1st, 2026, or as soon as possible after that date

End Date: February 1st, 2028

Desired Qualifications

• Certification in Business Education from a Post-Secondary Institution recognized by the Board.
• A minimum of 5 years office or administrative assistant experience or equivalent.
• Proficiency in the operation of computers, word processing applications and additional software applications comparable to those currently used in the school division.
• Experience working with My School Sask is an asset.

Skills, Abilities, And Duties

• Ability to deal tactfully and cooperatively with the public and staff.
• Superior organizational skills, confidentiality and professionalism.
• Personal initiative and the ability to work on a team as well as independently.
• Maintains the Board, Director, CFO and Deputy Director Calendars.
• Creates and maintains effective workflow and communications while multi-tasking.
• Responds to inquiries – providing general information and referring inquiries to appropriate sources.
• Prepares, gathers, and relays confidential information and material as required.
• High degree of discretion and personal integrity with the ability to safeguard sensitive information in a confidential manner.
• Organizes special events as required which includes invitations, facilities, and catering.
• Supports Office Managers with student data, enrolment and MSS/SDS inquiries.
• Coordinates, prepares, and distributes monthly Board meeting agendas and materials.
• Other duties as assigned by the Director of Education.

Benefits

• Defined Benefit Pension Plan
• Employee benefit plan
• Positive work environment
• Competitive salary: $36.99 - $42.82, depending on experience and qualifications

Please note: all successful applicants must agree to a Criminal Record Check including a Vulnerable Sector Search as a condition of employment.

By virtue of the submission of the application, the applicant agrees that the Director or designate can contact previous employers for the purpose of conducting confidential reference checks whether or not the applicant has listed a reference for that employer.

Only those applicants selected for an interview will be contacted.