Executive Assistant to President | Calendar, Travel & Events

Blue Giant Equipment Corporation; Mississauga; In loco; CAD 70.000 - 80.000; Tempo pieno

Descrizione del lavoro

Blue Giant Equipment Corporation seeks an Executive Assistant to the President to provide high-level executive and administrative support to the President and Director, Office of the President, while coordinating Sales activities.

The role requires managing a complex calendar, coordinating meetings and travel, preparing executive communications, and supporting leadership meetings and key initiatives with discretion and professionalism.

Competenze

• 5+ years of progressive administrative or executive support experience.
• Ability to support senior executives in a fast-paced environment.
• Experience supporting Sales or a commercial organization preferred.
• Collaborate with other EAs to coordinate shared priorities.
• Experience coordinating corporate events and travel logistics.
• Excellent organizational and time-management skills.
• Strong judgment and discretion with confidential information.
• Excellent written and verbal communication.
• Interpersonal skills with executives, employees and external stakeholders.
• Initiative to anticipate needs and follow through.
• Strong project coordination, follow-up and problem-solving skills.
• Attention to detail and accuracy.
• Adaptability as priorities change.
• Ability to balance executive responsibilities with broader support.
• Advanced proficiency in Outlook, Word, PowerPoint, Excel; quick to learn tools.
• Experience preparing executive presentations and meeting materials.

Mansioni

• Provide executive and administrative support to the President and Director.
• Manage the President's calendar, meetings and travel logistics.
• Coordinate meeting requests and executive activities with priorities.
• Protect the President's time by removing conflicts.
• Coordinate domestic and international travel, itineraries and logistics.
• Prepare executive expenses and documentation.
• Ensure preparedness for meetings, events and commitments.
• Coordinate executive correspondence with discretion.
• Support day-to-day operations with the Director and leadership.
• Liaise with Senior Management EA & Office Manager to align priorities.
• Maintain trackers and provide updates to the Director.
• Track decisions and follow-up with stakeholders.
• Support special projects and cross-functional initiatives.
• Identify opportunities to improve administrative processes.
• Coordinate scheduling, agendas and logistics for leadership meetings.
• Assemble information and materials in advance of meetings.
• Prepare packages, presentations and briefing materials.
• Attend meetings to document decisions and follow-up.
• Maintain records of decisions and commitments.
• Coordinate leadership planning sessions and off-sites.
• Draft and coordinate executive communications and presentations.
• Assist with company-wide leadership communications and reports.
• Coordinate input for presentations and materials from departments.
• Serve as a professional contact for employees, executives, customers and partners.
• Liaise with stakeholders to coordinate meetings and follow-up.
• Support engagements with customers, dealers and industry partners.
• Support cross-functional projects and organizational priorities.
• Coordinate project timelines, meetings and deliverables.
• Prepare summaries and supporting materials.
• Maintain confidential organizational documentation.
• Keep project documentation and trackers up to date.
• Provide administrative support to Sales leadership and coordinate dealer trainings.
• Coordinate Blue Giant University trainings, events and travel logistics.
• Support event registrations, travel and booth/logistics for tradeshows.
• Assist Sales leadership with presentations and communications.
• Handle confidential information with discretion and escalate as needed.
• Maintain executive records and ensure secure documentation.

Conoscenze

5+ years admin support

Executive support

Sales support

Team collaboration

Event coordination

Time management

Discretion

Communication

Relationship management

Proactivity

Project coordination

Attention to detail

Adaptability

Prioritization

MS Office

Presentation prep

Descrizione del lavoro

Blue Giant Equipment Corporation seeks an Executive Assistant to the President to provide high-level executive and administrative support to the President and Director, Office of the President, while coordinating Sales activities.

The role requires managing a complex calendar, coordinating meetings and travel, preparing executive communications, and supporting leadership meetings and key initiatives with discretion and professionalism.