Executive Assistant to Clinical Services (Cross-site)

Southwesthealthline; Listowel, Wingham; On-site; CAD 47,000 - 55,000; Full time

Job summary

The Listowel Wingham Hospitals Alliance in Ontario seeks an Executive Assistant to Clinical Services (Cross-site) to provide high-level administrative support to the VP, Clinical Services/Chief Nursing Executive and the Clinical Leadership Team.

The role requires exceptional organization, judgement, discretion and initiative to coordinate complex priorities and support clinical leadership across LWHA. Strong calendar, meeting coordination and communications skills are essential.

Qualifications

• Office Administration/Medical Administration Diploma (2 years) or undergraduate degree in Business or Commerce preferred.
• Advanced courses or training in word processing, spreadsheet and graphic software packages preferred.
• 5 years’ experience in a senior assistant role, or related and progressive experience in a demanding, highly computerized office environment.
• Experience in health care/hospital an asset.
• Proficient in word processing, excel spreadsheets, e-mail and graphic software packages an asset.
• Experience with Microsoft 365 technology as an asset.
• Experience in Cerner an asset.
• Minimal physical effort.
• High degree of mental effort and analysis.

Responsibilities

• Provides administrative support to the VP, Clinical Services/CNE, clinical leadership team, clinical teams, quality teams and sub-committees.
• Assists the VP, Clinical/CNE and Clinical Leadership Team in meeting coordination, tracking decisions, commitments and follow up. Building agendas, taking, updating, and circulating minutes, and assists in monitoring clinical committee activities.
• Assists the VP, Clinical/CNE with managing calendar and priority management, communication via email and telephone; composes and prepares presentations and correspondence.
• Interacts on a professional basis with a variety of internal and external contacts on behalf of the VP,/CNE and Clinical Leadership Team.
• Assists in coordinating activities related to Board/Administrative special projects/events.
• Provide administrative office support: meeting room reservations, catering requests, photocopying/fax machine, videoconferencing, teleconferencing, travel accommodations, processes expense reports and ordering supplies as required.
• OMNI administrator, Attendance on committees, as needed
• Travel to neighboring hospitals and outside agencies may be required from time to time
• Lead, support or participate in key activities or action plans as identified on applicable Operational Plans
• Active member of applicable team/unit/department meetings and huddles
• Works closely with the VP, Clinical/CNE to keep them well informed of upcoming commitments and responsibilities, following up appropriately

Skills

Senior assistant

Office administration

Medical administration

Education

2-year diploma in office/medical admin

Tools

Cerner

Microsoft 365

Excel

Word processing

Graphic software

Job description

The Listowel Wingham Hospitals Alliance was formed on July 1, 2003 as a partnership between Listowel Memorial Hospital and Wingham and District Hospital. We share a common management structure with one CEO. We have a commitment to partnership and common Mission, Vision and Values. The Alliance Board consists of both hospital boards combined. We look for opportunities to create and share services and programs across our two communities and to look for creative ways to link to our community partners.

The Listowel Memorial Hospital has been providing acute care and complex continuing care services to the residents of North Perth and the hospital’s catchment area since 1919. Our fully accredited hospital offers a wide range of primary and secondary services including 24-hour emergency services. In-patient and out-patient care, specialist clinics and supportive diagnostic services. The Hospital has an active staff of 10 Family Practitioners as well as several consultant staff.

• Emergency, Operating Rooms, Diagnostic and Ambulatory Care Units (December 2007)
• Maternal/Newborn Unit
• Diabetes/Nutrition Counseling
• Speech-Language
• Physiotherapy
• Breast Health Centre
• Fully integrated electronic patient health record with Family Health Team and Physician offices.

Listowel Wingham Hospitals Alliance

The Listowel Wingham Hospitals Alliance was formed on July 1, 2003 as a partnership between Listowel Memorial Hospital and Wingham and District Hospital. We share a common management structure with one CEO. We have a commitment to partnership and common Mission, Vision and Values. The Alliance Board consists of both hospital boards combined. We look for opportunities to create and share services and programs across our two communities and to look for creative ways to link to our community partners.

The Listowel Memorial Hospital has been providing acute care and complex continuing care services to the residents of North Perth and the hospital’s catchment area since 1919. Our fully accredited hospital offers a wide range of primary and secondary services including 24-hour emergency services. In-patient and out-patient care, specialist clinics and supportive diagnostic services. The Hospital has an active staff of 10 Family Practitioners as well as several consultant staff.

• Emergency, Operating Rooms, Diagnostic and Ambulatory Care Units (December 2007)
• Maternal/Newborn Unit
• Diabetes/Nutrition Counseling
• Speech-Language
• Physiotherapy
• Breast Health Centre
• Fully integrated electronic patient health record with Family Health Team and Physician offices.

The Wingham and District Hospital is a modern, progressive acute care facility providing medical, surgical, obstetrical, paediatric, chronic and rehabilitation bed and other services, including 24-hour emergency coverage.

• Emergency department with 24-hour on-call coverage
• Rehabilitation department including physiotherapy, occupational therapy and speech language pathology
• Multiple outpatient specialist clinics held on a regular basis to provide local service
• Affiliation with London Regional Cancer Centre enabling chemotherapy treatment to be provided locally
• Many community health related education programs
• Fully integrated electronic patient health record with Family Health Team and Physician offices.

Position:

Executive Assistant to Clinical Services (Cross-site)

Region:

Huron and Perth

Description:

The Executive Assistant, Clinical Services is a key member of the Clinical Services portfolio, providing high-level administrative and coordination support to the Vice President, Clinical Services/Chief Nursing Executive and the Clinical Leadership Team. The role requires exceptional organization, judgement, discretion and initiative to coordinate complex priorities and support the effective functioning of clinical leadership across LWHA.

Responsibilities:

• Provides administrative support to the VP, Clinical Services/CNE, clinical leadership team, clinical teams, quality teams and sub-committees
• Assists the VP, Clinical/CNE and Clinical Leadership Team in meeting coordination, tracking decisions, commitments and follow up. Building agendas, taking, updating, and circulating minutes, and assists in monitoring clinical committee activities.
• Assists the VP, Clinical/CNE with managing calendar and priority management, communication via email and telephone; composes and prepares presentations and correspondence
• Interacts on a professional basis with a variety of internal and external contacts on behalf of the VP,/CNE and Clinical Leadership Team
• Assists in coordinating activities related to Board/Administrative special projects/events
• Provide administrative office support: meeting room reservations, catering requests, photocopying/fax machine, videoconferencing, teleconferencing, travel accommodations, processes expense reports and ordering supplies as required.
• OMNI administrator, Attendance on committees, as needed
• Travel to neighboring hospitals and outside agencies may be required from time to time
• Lead, support or participate in key activities or action plans as identified on applicable Operational Plans
• Active member of applicable team/unit/department meetings and huddles
• Works closely with the VP, Clinical/CNE to keep them well informed of upcoming commitments and responsibilities, following up appropriately

Qualifications:

• Office Administration/Medical Administration Diploma (2 years) or undergraduate degree in Business or Commerce preferred
• Additional advanced courses or training in word processing, spreadsheet and graphic software packages preferred
• 5 years’ experience in a senior assistant role, or related and progressive experience in a demanding, highly computerized office environment
• Experience in health care/hospital an asset
• Proficient in word processing, excel spreadsheets, e-mail and graphic software packages an asset
• Experience with Microsoft 365 technology as an asset
• Experience in Cerner an asset
• Minimal physical effort
• High degree of mental effort and analysis

Salary:

$33.93 - $39.92 per hour (5-step salary scale base

Terms of Employment:

Full-time

Deadline for Application:

Sunday, December 27, 2026

The Listowel Wingham Hospitals Alliance welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.

For further information please visit our website at www.lwha.ca .

Location:

Listowel, Wingham

Profession Type:

Administrative and Clerical