Executive Assistant to Chief Legal Officer

Oxford Properties Group; Toronto; On-site; CAD 65,000 - 85,000; Full time

Job summary

A leading global real estate investor seeks an Executive Assistant to support the Chief Legal Officer in Toronto. The role requires extensive administrative skills, experience supporting C-suite executives, and proficiency in MS Office tools. Join a people-first culture that values diversity and community engagement.

Qualifications

• At least 10 years’ experience supporting a C-suite executive.
• Experience in a law firm or legal environment is an asset.

Responsibilities

• Providing a full range of confidential administrative services.
• Managing meetings, preparing agendas, and documenting action items.
• Coordinating extensive domestic and international travel arrangements.

Skills

Customer Service

Communication

Organization

Interpersonal Skills

Education

Post-secondary education

Tools

MS Office Suite

MS Teams

SharePoint

PowerPoint

Job description

Executive Assistant to Chief Legal Officer

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Executive Assistant to Chief Legal Officer

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Choose a workplace that empowers your impact.

Join a global workplace where employees thrive. One that embraces diversity of thought, expertise and passion. A place where you can personalize your employee journey to be — and deliver — your best.

We are a leading global real estate investor, developer and manager. We combine our capital with our capabilities to create real estate that strengthens economies and communities. By prioritizing people, partnerships and places, we generate meaningful returns for OMERS members, enhance value for our capital partners and create a brighter world for our customers.

Join us to accelerate your growth & development, prioritize wellness, build connections, and support the communities where we live and work.

Don’t just work anywhere — come build tomorrow together with us.

Know someone at OMERS or Oxford Properties? Great! If you're referred, have them submit your name through Workday first. Then, watch for a unique link in your email to apply.

We are currently looking for an exceptional Executive Assistant to support the EVP, Chief Legal & Public Affairs Officer of Oxford Properties at our corporate head office in Downtown Toronto.

You will be a key member of an engaged, high-reaching team and part of a world-class, winning culture that prioritizes people development and focuses on long-term growth.

Principal Responsibilities

• Providing a full range of confidential administrative services ensuring professionalism at every interaction.
• Management of meetings which includes scheduling, preparing agendas, taking minutes, and documenting action items, including at leadership team meetings, strategic sessions, and committee meetings.
• Preparing and coordinating meetings and events such as all-team Town Halls, leadership team meetings, offsites and other department-wide meetings.
• Investment Committee (“IC”) administration that entails meeting setup and co-ordination with IC members, weekly communications, resolutions and administrative matters related to the circulation of timely materials amongst IC members via emails, MS Teams and SharePoint sites.
• Preparing confidential reports, presentations, communications, and documents relating to matters of sensitive nature on behalf of the leader.
• Proactively recommending enhancements to processes and issues to increase efficiencies and share best practices, preparing guidelines and assisting team with approvals.
• Managing, coordinating, and maintaining a complex calendar with conflicting priorities.
• Building strong relationships across the organization, including partnering with internal and external stakeholders.
• Prioritizing conflicting needs, troubleshooting, handling matters expeditiously, proactively and following-through on projects.
• Assisting with management of invoices and budget reports and accruals.
• Be an effective teammate and flexible in adjusting to changing work priorities.
• Participate fully as a member of the team and contribute to a positive and inclusive work environment.
• Coordinate extensive and sometimes complex domestic and international travel arrangements, hotels and itineraries.
  
  

To Succeed In This Role, You Will Have

• At least 10 years’ experience supporting a C-suite executive, ideally in a large, complex, international organization.
• A post-secondary education (college or university) is preferred.
• Experience working in a law firm or legal environment is an asset.
• Excellent computer literacy, MS Office Suite experience and digital tools experience including MS Teams, SharePoint and PowerPoint.
• The ability to work well under pressure and meet tight deadlines while maintaining attention to detail.
• Superior customer service skills and professionalism when partnering with all levels and external stakeholders.
• Good judgment in dealing with sensitive and confidential materials and matters.
• Exceptional interpersonal, verbal and written communication skills.
• Resiliency, resourceful and flexible approach in adapting to changes to the leader’s accountabilities, projects, and priorities.
• Flexibility to work extra hours on occasion and sometimes on short notice.
  
  

Oxford's purpose is to strengthen economies and communities through real estate.

Our people-first culture is at its best when our workforce reflects the communities where we live and work — and the customers we proudly serve.

From hire to retire, we are an equal opportunity employer committed to an inclusive, barrier-free recruitment and selection process that extends all the way through your employee experience. This sense of belonging and connection is cultivated up, down and across our global organization thanks to our vast network of Employee Resource Groups with executive leader sponsorship, our Purpose@Work committee and employee recognition programs.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

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