Executive Assistant to CEO – On‑Site, Growth & Impact

Canadian Solar Inc.; Kitchener; On-site; CAD 60,000 - 90,000; Full time

Benefits offered by this job

Health coverage

Retirement plans

Paid time off

Performance bonuses

Job summary

e-STORAGE, a proud member of the Canadian Solar Inc. family, is seeking an Executive Assistant to support our CEO in Kitchener, ON.

This on-site role involves calendar management, meeting preparation, travel planning and ensuring smooth day-to-day coordination within a fast-moving business. You will help bring structure to priorities, coordinate communications, draft and format documents, and contribute to efficient executive workflows across the organization.

Qualifications

• Experience in an administrative, coordination or Executive Assistant role.
• Exposure to supporting leaders, managing calendars, coordinating meetings, arranging travel or handling competing priorities.
• Confident use of Microsoft 365 tools, particularly Outlook, PowerPoint and Excel, and experience working in a digital, Teams based environment.
• Strong organization, attention to detail and follow‑through.
• A proactive and forward thinking problem solver who anticipates needs and looks for better ways of doing things.
• Low ego, adaptability and a willingness to learn how senior leaders like to work.
• A polished and professional communication style.
• An interest in understanding the bigger picture and how strong executive support helps the business operate effectively.
• A calm and steady presence under pressure who can juggle shifting demands without losing composure or professionalism.

Responsibilities

• Managing calendars, meetings and priorities for a senior executive and other leaders as needed.
• Coordinating virtual and in‑person meetings, including agendas, attendees, materials and logistics.
• Arranging travel itineraries, accommodation and ground transportation in line with executive preferences.
• Supporting inbox and priority management by flagging key items, tracking actions and helping keep work moving.
• Drafting, proofreading and formatting documents, presentations and correspondence so that everything is clear, accurate and professional.
• Turning raw inputs such as emails, notes and spreadsheets into polished presentations and meeting materials.
• Preparing agendas, compiling pre read material and tracking follow up actions from key meetings.
• Helping to design and maintain effective ways of working for the executives you support, including meeting rhythms and communication flows.
• Supporting the planning and delivery of leadership meetings, customer visits and internal or external events.
• Acting as a professional point of contact for internal and external stakeholders and handling sensitive information with discretion.

Skills

Executive support

Calendar management

Travel coordination

Microsoft 365

Outlook

PowerPoint

Excel

Communication

Organization

Tools

Microsoft 365

Outlook

PowerPoint

Excel

Teams

Job description

e-STORAGE, a proud member of the Canadian Solar Inc. family, is seeking an Executive Assistant to support our CEO in Kitchener, ON.

This on-site role involves calendar management, meeting preparation, travel planning and ensuring smooth day-to-day coordination within a fast-moving business. You will help bring structure to priorities, coordinate communications, draft and format documents, and contribute to efficient executive workflows across the organization.