Executive Assistant

Canadian Solar SSES (Canada) Inc.; Kitchener; On-site; CAD 60,000 - 90,000; Full time

Job summary

Canadian Solar is seeking an Executive Assistant to support our CEO in a fast-moving environment. This hands-on role combines traditional EA duties with building structure and improving workflows, keeping priorities organized and moving.

You will manage calendars, prepare meetings, handle travel, and coordinate communications while ensuring information stays organized and timely for leadership decisions. Hybrid collaboration and professional discretion are expected.

Qualifications

• Experience in an administrative, coordination or EA role.
• Experience supporting leaders, managing calendars and travel.
• Proficient with Microsoft 365 tools and a digital, Teams-based environment.
• Strong organization, attention to detail and follow-through.
• Proactive, forward-thinking problem solver with a collaborative attitude.

Responsibilities

• Manage calendars, meetings and priorities for a senior executive and other leaders as needed.
• Coordinate virtual and in-person meetings, agendas and logistics.
• Arrange travel itineraries, accommodation and transport per executive preferences.
• Support inbox and priority management, flag items and track actions.
• Draft, proofread and format documents, presentations and correspondence.
• Turn inputs into polished meeting materials and presentations.
• Prepare agendas, pre-reads and track follow-ups from meetings.
• Help design effective meeting rhythms and communication flows.
• Support planning and delivery of leadership meetings and events.
• Act as professional point of contact with discretion for stakeholders.

Skills

Calendar management

Meeting coordination

Prioritization

Communication

Organizational skills

Problem solving

Adaptability

Professional demeanor

Proactive mindset

Team collaboration

Microsoft 365

Tools

Microsoft 365

Outlook

PowerPoint

Excel

Job description

At Canadian Solar, our vision is to make lives better by bringing electricity powered by the sun to millions of people worldwide. As a leading manufacturer of solar panels, inverters, and energy storage solutions, we've been an industry front-runner since our founding in 2001. Our commitment to sustainability is reflected in all parts of our organization as we navigate the complexities of a booming industry. Throughout Canadian Solar's subsidiaries, e-Storage, Recurrent Energy, MSS and CSI Solar Co., we invest in our employees' growth. Our training programs and promotional opportunities ensure we all can continue to learn. We understand the importance of work-life balance and provide various flexible work options to support our employees' well-being. Join our team to "Make the Difference" by creating a lasting positive impact on the world and the communities where we operate.

Position Title: Executive Assistant
Department: Business Development
Compensation: $60,000 - $90,000 + annual bonus
Location: Kitchener, ON
Work Model: On-site

About the Role

This is an Executive Assistant opportunity supporting our CEO. You will play an important role in helping the CEO stay organized, focused and prepared in a fast-moving business. This is a hands-on role that combines classic Executive Assistant responsibilities with the opportunity to create structure, improve ways of working and help reduce friction in how priorities move across the organization. You will be close to the action, supporting calendar management, meeting preparation, travel, communication, follow-up and day-to-day coordination. Just as importantly, you will help bring clarity and consistency to a busy executive environment by keeping information organized, actions moving and key details under control.

Responsibilities

• Managing calendars, meetings and priorities for a senior executive and other leaders as needed
• Coordinating virtual and in-person meetings, including agendas, attendees, materials and logistics
• Arranging travel itineraries, accommodation and ground transportation in line with executive preferences
• Supporting inbox and priority management by flagging key items, tracking actions and helping keep work moving
• Drafting, proofreading and formatting documents, presentations and correspondence so that everything is clear, accurate and professional
• Turning raw inputs such as emails, notes and spreadsheets into polished presentations and meeting materials
• Preparing agendas, compiling pre read material and tracking follow up actions from key meetings
• Helping to design and maintain effective ways of working for the executives you support, including meeting rhythms and communication flows
• Supporting the planning and delivery of leadership meetings, customer visits and internal or external events
• Acting as a professional point of contact for internal and external stakeholders and handling sensitive information with discretion

Required Qualifications and Skills

• Experience in an administrative, coordination or Executive Assistant role
• Exposure to supporting leaders, managing calendars, coordinating meetings, arranging travel or handling competing priorities
• Confident use of Microsoft 365 tools, particularly Outlook, PowerPoint and Excel, and experience working in a digital, Teams based environment
• Strong organization, attention to detail and follow-through
• A proactive and forward thinking problem solver who anticipates needs and looks for better ways of doing things
• Low ego, adaptability and a willingness to learn how senior leaders like to work
• A polished and professional communication style
• An interest in understanding the bigger picture and how strong executive support helps the business operate effectively
• A calm and steady presence under pressure who can juggle shifting demands without losing composure or professionalism

e-STORAGE is Equal Opportunity Employer (EOE). Qualified applicants are considered for employment without regard to age, race, colour, religion, sex, national origin, sexual orientation, disability, or veteran status.

e-STORAGE uses AI-assisted tools during parts of the hiring process, including screening and workflow automation. All final hiring decisions are made by humans. This is a current vacancy, and we are actively hiring for this position.

#CanadianSolar Canadian Solar is a leading manufacturer of solar panels, inverters, and energy storage solutions since 2001. Our friendly and dedicated team of sales and operations experts work with retailers and strategic distribution partners all over the globe to provide our residential, commercial and utility-scale solar solutions. Our commitment to sustainability is reflected in all parts of our organization as we navigate the complexities of a booming industry.