Executive Assistant

Canadian Solar Inc.; Kitchener; On-site; CAD 60,000 - 90,000; Full time

Benefits offered by this job

Health coverage

Retirement plans

Paid time off

Performance bonuses

Job summary

e-STORAGE, a proud member of the Canadian Solar Inc. family, is seeking an Executive Assistant to support our CEO in Kitchener, ON.

This on-site role involves calendar management, meeting preparation, travel planning and ensuring smooth day-to-day coordination within a fast-moving business. You will help bring structure to priorities, coordinate communications, draft and format documents, and contribute to efficient executive workflows across the organization.

Qualifications

• Experience in an administrative, coordination or Executive Assistant role.
• Exposure to supporting leaders, managing calendars, coordinating meetings, arranging travel or handling competing priorities.
• Confident use of Microsoft 365 tools, particularly Outlook, PowerPoint and Excel, and experience working in a digital, Teams based environment.
• Strong organization, attention to detail and follow‑through.
• A proactive and forward thinking problem solver who anticipates needs and looks for better ways of doing things.
• Low ego, adaptability and a willingness to learn how senior leaders like to work.
• A polished and professional communication style.
• An interest in understanding the bigger picture and how strong executive support helps the business operate effectively.
• A calm and steady presence under pressure who can juggle shifting demands without losing composure or professionalism.

Responsibilities

• Managing calendars, meetings and priorities for a senior executive and other leaders as needed.
• Coordinating virtual and in‑person meetings, including agendas, attendees, materials and logistics.
• Arranging travel itineraries, accommodation and ground transportation in line with executive preferences.
• Supporting inbox and priority management by flagging key items, tracking actions and helping keep work moving.
• Drafting, proofreading and formatting documents, presentations and correspondence so that everything is clear, accurate and professional.
• Turning raw inputs such as emails, notes and spreadsheets into polished presentations and meeting materials.
• Preparing agendas, compiling pre read material and tracking follow up actions from key meetings.
• Helping to design and maintain effective ways of working for the executives you support, including meeting rhythms and communication flows.
• Supporting the planning and delivery of leadership meetings, customer visits and internal or external events.
• Acting as a professional point of contact for internal and external stakeholders and handling sensitive information with discretion.

Skills

Executive support

Calendar management

Travel coordination

Microsoft 365

Outlook

PowerPoint

Excel

Communication

Organization

Tools

Microsoft 365

Outlook

PowerPoint

Excel

Teams

Job description

Ready to Make a Real Impact? Join e-STORAGE!

Who We Are

Welcome to e-STORAGE, a proud member of the Canadian Solar Inc. (NASDAQ: CSIQ) family! We’re leading the way in designing, building, and integrating advanced battery energy storage systems for utility-scale projects. Our mission? To accelerate the world’s renewable energy transition and create a more sustainable, resilient energy future for everyone.

With our innovative SolBank lithium-iron phosphate battery technology and comprehensive project services, we’re not just building products we’re powering communities and making a difference worldwide.

Position Title: Executive Assistant

Department: Business Development

Compensation: $60,000 - $90,000 + annual bonus

Location: Kitchener, ON

Work Model: On-site

About the Role

This is an Executive Assistant opportunity supporting our CEO.

You will play an important role in helping the CEO stay organized, focused and prepared in a fast-moving business. This is a hands‑on role that combines classic Executive Assistant responsibilities with the opportunity to create structure, improve ways of working and help reduce friction in how priorities move across the organization.

You will be close to the action, supporting calendar management, meeting preparation, travel, communication, follow‑up and day‑to‑day coordination. Just as importantly, you will help bring clarity and consistency to a busy executive environment by keeping information organized, actions moving and key details under control.

Responsibilities

• Managing calendars, meetings and priorities for a senior executive and other leaders as needed
• Coordinating virtual and in‑person meetings, including agendas, attendees, materials and logistics
• Arranging travel itineraries, accommodation and ground transportation in line with executive preferences
• Supporting inbox and priority management by flagging key items, tracking actions and helping keep work moving
• Drafting, proofreading and formatting documents, presentations and correspondence so that everything is clear, accurate and professional
• Turning raw inputs such as emails, notes and spreadsheets into polished presentations and meeting materials
• Preparing agendas, compiling pre read material and tracking follow up actions from key meetings
• Helping to design and maintain effective ways of working for the executives you support, including meeting rhythms and communication flows
• Supporting the planning and delivery of leadership meetings, customer visits and internal or external events
• Acting as a professional point of contact for internal and external stakeholders and handling sensitive information with discretion

Required Qualifications and Skills

• Experience in an administrative, coordination or Executive Assistant role
• Exposure to supporting leaders, managing calendars, coordinating meetings, arranging travel or handling competing priorities
• Confident use of Microsoft 365 tools, particularly Outlook, PowerPoint and Excel, and experience working in a digital, Teams based environment
• Strong organization, attention to detail and follow‑through
• A proactive and forward thinking problem solver who anticipates needs and looks for better ways of doing things
• Low ego, adaptability and a willingness to learn how senior leaders like to work
• A polished and professional communication style
• An interest in understanding the bigger picture and how strong executive support helps the business operate effectively
• A calm and steady presence under pressure who can juggle shifting demands without losing composure or professionalism

e-STORAGE is Equal Opportunity Employer (EOE). Qualified applicants are considered for employment without regard to age, race, colour, religion, sex, national origin, sexual orientation, disability, or veteran status.

e-STORAGE uses AI-assisted tools during parts of the hiring process, including screening and workflow automation. All final hiring decisions are made by humans.

This is a current vacancy, and we are actively hiring for this position.

What It’s Like To Work Here

At e-STORAGE, you’re more than just an employee—you’re part of a team that values your ideas, your background, and your unique perspective. We believe that a culture of equity, diversity, and inclusion isn’t just the right thing to do—it’s the secret to our success. Here, you’ll find:

• Integrity: We do what’s right, always.
• Innovation: We encourage fresh thinking and bold ideas.
• Quality: We take pride in delivering excellence, every time.
• Customer Focus: We listen, we care, and we deliver.
• Sustainability: We’re passionate about protecting our planet for future generations.

Why You’ll Love Working With Us

• Join a global leader in renewable energy, backed by over 23 years of Canadian Solar experience.
• Work on projects that matter—helping to build a cleaner, greener world.
• Thrive in a supportive, collaborative environment where your growth is our priority.
• Enjoy a competitive salary and a generous benefits package.

Want to join here is what we are looking For

• The right mix of education, experience, and skills for the role.
• Great communication, teamwork, and problem‑solving abilities.
• A true commitment to safety, ethics, and sustainability.

Your Rewards

We offer a competitive salary, performance bonuses, and a comprehensive benefits package—including health coverage, retirement plans, paid time off, and more.

#CSeSTORAGE