Executive Assistant to CEO - 7-Month Contract (Toronto)

Luann Bagg Staffing Inc.; Toronto; On-site; CAD 100,000 - 115,000; Full time

Job summary

Luann Bagg Staffing Inc. is seeking an Executive Assistant to support a busy CEO in a dynamic Toronto-based role. The position involves extensive calendar management, high-level administrative support, and confidential liaison with internal teams and external stakeholders.

The successful candidate will bring experience with C-level executives, board interactions, and a proactive, detail-oriented approach to deliverables, travel logistics, and board materials in a fast-paced environment.

Qualifications

• Previous experience supporting a C-level executive and experience working with a Board of Directors.
• Post secondary education is an asset.
• Exceptional written and verbal communication skills.
• Extremely detail oriented in a fast paced environment.
• Ability to build relationships with executives and government officials.
• Strong time management to handle CEO calendar and priorities.

Responsibilities

• Efficiently manage all day-to-day administrative matters of the CEO.
• Manage the CEO's calendar, prioritize demands and optimize time.
• Liaise with CEO and direct reports while maintaining confidentiality.
• Coordinate events, travel arrangements, and board materials.
• Prepare board meeting materials and submission timelines.
• Handle expense submissions for CEO and board expenses.
• Act as a communication bridge between CEO's office and internal teams.

Skills

C-level support

Board experience

Confidentiality

Communication skills

Time management

Travel coordination

Relationship building

Education

Diploma or Degree

Tools

Microsoft Office

Job description

Luann Bagg Staffing Inc. is seeking an Executive Assistant to support a busy CEO in a dynamic Toronto-based role. The position involves extensive calendar management, high-level administrative support, and confidential liaison with internal teams and external stakeholders.

The successful candidate will bring experience with C-level executives, board interactions, and a proactive, detail-oriented approach to deliverables, travel logistics, and board materials in a fast-paced environment.