Executive Assistant to CEO

Indigenous Perspectives Society; Victoria; On-site; CAD 70,000 - 80,000; Full time

Benefits offered by this job

Extended health and dental coverage

RRSP matching

Annual bonus eligibility

Professional development funding

Health spending accounts

Paid vacation

Additional leave

Job summary

Greater Victoria Harbour Authority (GVHA) seeks an Executive Assistant to provide high-level administrative and strategic support to the Chief Executive Officer. The role includes managing complex calendars, coordinating leadership meetings, and preparing materials for internal and external stakeholders.

The EA will handle confidential information with discretion and drive productivity through digital tools.

Qualifications

• Experience supporting C-suite or senior leadership.
• Demonstrated ability to manage complex calendars and travel itineraries.
• Ability to handle confidential information with discretion.

Responsibilities

• Manage complex calendars and scheduling for the CEO.
• Coordinate leadership meetings and materials.
• Prepare communications and reports for internal and external stakeholders.
• Support processes with digital tools to improve productivity.

Skills

Executive support

Calendar management

Discretion

Communication

Tools

Microsoft 365

Video conferencing tools

Job description

The Greater Victoria Harbour Authority (GVHA) is a self-funded, commercial non‑profit organization that owns and manages many of the iconic waterfront spaces around Victoria, including Canada’s most popular cruise port-of-call, the Causeway and Fisherman’s Wharf. GVHA ensures these spaces remain safe, vibrant, accessible, economically sustainable, and respectful of the unceded territories of the lək ̓ʷəŋən People, known today as the xʷsépsəm (Esquimalt) Nation and Songhees Nation.

We are seeking an Executive Assistant (EA) who will provide high-level administrative, organizational, and strategic support to the Chief Executive Officer (CEO), and may support Vice President (VP) and Director-level leaders as required. This role manages complex calendars, coordinates leadership meetings, prepares materials, supports communication with internal and external stakeholders, and handles confidential information with discretion.

The EA is proactive, highly organized, and able to anticipate needs in a fast‑paced executive environment. This position will be expected to harness tech‑driven efficiency by adopting and optimizing digital tools, automation software, and collaborative platforms to reduce manual work and strengthen overall team productivity. The EA also demonstrates strategic initiative by taking ownership of administrative workflows with a forward‑thinking mindset, serving as a trusted strategic partner to the executive leadership team while continuously improving processes and supporting organizational effectiveness.

This position offers a comprehensive benefits package, including extended health and dental coverage (premiums paid by GVHA), RRSP matching, annual bonus eligibility, professional development funding, health spending accounts, paid vacation, additional paid and non‑paid leave. Recruiting annual salary range is $70,000 to $80,000.