Executive Assistant To CEO

JD Development Group; Markham; On-site; CAD 72,000 - 88,000; Full time

Job summary

JD Development Group, a Markham-based real estate development company, seeks an experienced Executive Assistant to support the CEO directly. You will manage her calendar, coordinate priorities, and represent the company at events when she cannot attend.

This role requires confident public speaking, superb written and verbal communication, and strong discretion in a high-visibility position. You will work five days a week from our Markham offices.

Qualifications

• 5+ years of experience as an Executive Assistant supporting a CEO or senior executive.
• Confident public speaker, comfortable representing an organization at events and in meetings with senior-level contacts.
• Excellent written and verbal communication skills.
• Strong judgment, discretion, and composure in a high-visibility role.
• Highly organized, with the ability to manage competing priorities independently.
• Post-secondary education in Business Administration or related field, or equivalent experience.
• Real estate, development, or construction experience is an asset.

Responsibilities

• Manage the CEO’s calendar in its entirety, including scheduling, resolving conflicts, and prioritizing commitments based on business impact
• Provide daily and weekly briefings summarizing upcoming meetings, deadlines, and outstanding items
• Proactively allocate time for focused work, travel, and recurring priorities
• Attend industry events, community functions, and external meetings on behalf of the CEO when she is unable to attend
• Represent the company professionally and confidently, speaking on its behalf and building relationships with partners, clients, and industry contacts
• Prepare briefing notes and talking points for each engagement, and follow up with key takeaways and action items
• Draft correspondence, presentations, and briefing materials on the CEO’s behalf
• Prepare agendas and materials for board and leadership meetings, and track follow-up actions
• Serve as the first point of contact for external parties reaching the CEO’s office
• Act as the liaison between the CEO and internal departments
• Coordinate travel arrangements and manage expense reporting
• Handle confidential information with discretion and maintain the CEO’s files and records

Skills

Executive support

Public speaking

Written & verbal communication

Judgment & discretion

Organization

Microsoft Office

Education

Business Administration or related field

Tools

Microsoft Office

Job description

About the Role

JD Development Group, a Markham-based real estate development company, is seeking an experienced Executive Assistant to support our CEO directly. In addition to managing her schedule and priorities, you will represent the company externally, attending events and meetings in her place and speaking on behalf of JD Development Group with confidence and sound judgment.

Key Responsibilities

Calendar & Time Management

• Manage the CEO’s calendar in its entirety, including scheduling, resolving conflicts, and prioritizing commitments based on business impact
• Provide daily and weekly briefings summarizing upcoming meetings, deadlines, and outstanding items
• Proactively allocate time for focused work, travel, and recurring priorities

External Representation & Events

• Attend industry events, community functions, and external meetings on behalf of the CEO when she is unable to attend
• Represent the company professionally and confidently, speaking on its behalf and building relationships with partners, clients, and industry contacts
• Prepare briefing notes and talking points for each engagement, and follow up with key takeaways and action items

Communications & Meetings

• Draft correspondence, presentations, and briefing materials on the CEO’s behalf
• Prepare agendas and materials for board and leadership meetings, and track follow-up actions

Stakeholder Management

• Serve as the first point of contact for external parties reaching the CEO’s office
• Act as the liaison between the CEO and internal departments

Travel, Expenses & Records

• Coordinate travel arrangements and manage expense reporting
• Handle confidential information with discretion and maintain the CEO’s files and records

Qualifications

• 5+ years of experience as an Executive Assistant, supporting a CEO or senior executive
• Confident public speaker, comfortable representing an organization at events and in meetings with senior-level contacts
• Excellent written and verbal communication skills
• Strong judgment, discretion, and composure in a high-visibility role
• Highly organized, with the ability to manage competing priorities independently
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
• Post-secondary education in Business Administration or a related field, or equivalent experience
• Real estate, development, or construction experience is an asset

Compensation & Work Location

Salary: $80,000

Location: Markham, Ontario, five days per week, with occasional off-site attendance at events and external meetings

Vacancy Status

This job posting is for an open vacancy.

Use of Artificial Intelligence

Artificial intelligence (AI) may be used throughout the recruitment process, including resume screening, candidate assessment, and selection, to ensure efficiency and alignment with job requirements.