Executive Assistant

Talent Harbour; Burnaby; On-site; CAD 65,000 - 85,000; Full time

Benefits offered by this job

Competitive base salary

Performance-based bonus

Total compensation $100k+ CAD

Growth opportunities

Job summary

Talent Harbour in Burnaby, BC, seeks a proactive Executive Assistant to support the CEO across acquisitions, AI initiatives, social media, marketing, events and office operations. This high-responsibility role manages calendars, communications and priorities in a fast-paced, entrepreneurial environment where priorities shift with the CEO’s businesses.

You’ll collaborate with the CEO’s spouse and the COO to drive smooth operations, coordinate travel, research acquisitions, and develop engaging

Qualifications

• Proven experience in executive assistance or operations.
• Strong organizational and multitasking abilities.
• Excellent written and verbal communication, proofreading and content creation.
• Comfort with AI tools and modern technologies.

Responsibilities

• Manage CEO calendar, communications, travel, and day-to-day priorities.
• Collaborate closely with the CEO's wife and the COO to ensure smooth and efficient operations.
• Support acquisitions through research, due diligence, and administrative coordination.
• Manage and grow the company's social media presence, including planning, proofreading, editing, and developing engaging content using company knowledge, AI tools, and effective marketing strategies.
• Embrace AI tools such as ChatGPT, Claude, and other emerging technologies to improve productivity, research, content creation, communication, and business operations.
• Oversee office administration and vendor relationships.
• Organize company events, team meetings, and presentations.
• Conduct research, prepare reports, presentations, correspondence, and assist with budgeting.
• Take ownership of special projects and adapt to new responsibilities as the CEO's needs and business priorities evolve.

Skills

Executive support

Operations management

Project coordination

Social media

Communication skills

AI tools

Tools

HubSpot

Microsoft Office

ChatGPT

Job description

Role Overview

They are seeking a proactive, resourceful, and adaptable Executive Assistant to support the CEO, collaborate with the team, and help drive growth. This high-responsibility role requires managing schedules, communications, projects, and priorities across diverse areas, including acquisitions, AI, social media, marketing, event coordination, and office operations. The successful candidate will wear many hats, embrace new technologies, and thrive in a fast-paced entrepreneurial environment where priorities evolve alongside the CEO's businesses.

Key Responsibilities

• Manage the CEO's calendar, communications, travel, and day-to-day priorities.
• Collaborate closely with the CEO's wife and the COO to ensure smooth and efficient operations.
• Support acquisitions through research, due diligence, and administrative coordination.
• Manage and grow the company's social media presence, including planning, proofreading, editing, and developing engaging content using company knowledge, AI tools, and effective marketing strategies.
• Embrace AI tools such as ChatGPT, Claude, and other emerging technologies to improve productivity, research, content creation, communication, and business operations.
• Oversee office administration and vendor relationships.
• Organize company events, team meetings, and presentations.
• Conduct research, prepare reports, presentations, correspondence, and assist with budgeting.
• Take ownership of special projects and adapt to new responsibilities as the CEO's needs and business priorities evolve.

Ideal Candidate

• Proven experience in executive assistance, business operations, project management, or social media/marketing.
• Exceptional organizational skills with the ability to manage multiple priorities in a fast-paced environment.
• Excellent written and verbal communication skills, with strong proofreading, editing, and content development abilities.
• Strong Attention to Detail.
• Experience managing social media platforms and creating engaging, professional content.
• Enthusiastic about leveraging AI tools such as ChatGPT, Claude, and other emerging technologies to improve productivity, research, communication, and content creation.
• Tech-savvy, with proficiency in Microsoft Office, HubSpot, and other modern business tools.
• Proactive, resourceful, adaptable, and able to anticipate needs before they arise.
• Exercises sound judgment and handles confidential information with the highest level of discretion.
• Alignment with Christian values, as they support faith-based initiatives and organizations.

What They Offer

• Competitive base salary $65,000 - $85,000 CAD based on experience, plus a performance-based bonus
• Total compensation potential of $100,000+ CAD
• A dynamic, growth-oriented work environment with significant opportunities for advancement.
• A fast-paced, entrepreneurial culture, ideal for those looking to make a meaningful impact and drive real results.
• Meaningful involvement in their philanthropic efforts, including partnerships with faith-based initiatives and organizations that support at-risk children, orphanages, and community-building projects.

The office is currently located in Burnaby, but the candidate must be able to commute to Port Moody or the Coquitlam area, pending office relocation.

If you or someone in your network is ready for an impactful role, we’d love to hear from you!