Executive Assistant (Sudbury)

Pioneer Construction Inc.; Northeastern Ontario; Hybrid; CAD 60,000 - 90,000; Full time

Benefits offered by this job

Health insurance

Pension plan

Professional development

Employee assistance

Job summary

Silver Peak Capital is seeking an Executive Assistant to provide direct support to the executives and family office in Ontario. The role requires discretion, organization and independent judgment to manage complex personal and business matters with confidentiality.

You will coordinate calendars, travel, meetings and special projects while maintaining secure records and professional relationships with advisors, vendors and staff.

Qualifications

• Minimum 3 years' experience in an executive assistant or high-trust role.
• Ontario Class G driver’s licence and reliable transportation.
• Criminal background check and satisfactory driver’s abstract.

Responsibilities

• Provide high-level administrative and logistical support to executives and the family office.
• Manage calendars, appointments, meetings and competing priorities.
• Coordinate domestic and international travel, itineraries and contingency plans.
• Prepare agendas, briefing materials and meeting packages; attend meetings and take minutes.
• Draft and proofread confidential documents and correspondence.
• Track priorities and deadlines; proactively follow up with stakeholders.
• Coordinate with professional advisors, financial institutions and vendors.
• Maintain secure records for sensitive information.
• Lead or coordinate special projects from start to finish.

Skills

Discretion & integrity

Judgment & discretion

Written communication

Verbal communication

Organization

multitasking

Problem solving

Independence

Collaboration

AI tools usage

Education

Post-secondary degree or diploma

Tools

Microsoft Office

AI tools

Job description

Who We Are

Silver Peak Capital is a family equity partnership dedicated to acquiring and partnering with strong North American businesses. Based in Sudbury, Ontario, our group of companies includes Pioneer Construction and Fisher Wavy, along with other private businesses operating across Canada and a diverse range of industries. Our primarily family-based management team brings extensive outside experience, education, industry knowledge and transactional expertise. We are also committed to supporting the communities connected to our businesses through a longstanding philosophy of philanthropy and giving back.

The Opportunity

We are seeking a highly capable and discreet Executive Assistant to provide direct support to executives and the family office. This is a trusted role with responsibility for managing complex business and personal matters, coordinating competing priorities and ensuring that commitments, information and follow-up items are handled carefully and efficiently. The successful candidate will be exceptionally organized, resourceful and comfortable operating with a high degree of independence. They will anticipate needs, exercise sound judgment and move confidently between detailed administrative work, sensitive requests and special projects. The role requires someone who can protect confidentiality, build trusted relationships and remain calm and responsive as priorities evolve.

We offer a competitive salary, pension plan and comprehensive benefits program.

Your Day to Day

• Provide direct, high-level administrative and logistical support to executives and the family office
• Manage complex calendars, appointments, meetings and competing business and personal priorities
• Serve as a trusted point of contact and exercise judgment when managing requests, information and access to the executives
• Coordinate detailed domestic and international travel, including transportation, accommodations, schedules, itineraries and contingency planning
• Plan and execute executive meetings, family-office activities, company events and other private or external engagements
• Prepare agendas, briefing materials and meeting packages; attend meetings when requested, take minutes and coordinate follow-up actions
• Draft, edit and proofread confidential correspondence, reports, presentations and other documents
• Track priorities, commitments and deadlines and proactively follow up with internal and external parties
• Conduct research, assess options and make practical recommendations for purchases, travel, vendors and special requests
• Coordinate with professional advisors, financial institutions, vendors, household contacts and other external parties as required
• Assist with invoices, cheque preparation, expenses, records and other administrative aspects of business and family-office matters
• Maintain organized and secure electronic and paper records for sensitive business and personal information
• Lead or coordinate special projects from initial request through completion, identifying issues and keeping stakeholders informed
• Provide support for occasional personal matters and off-site errands with professionalism and discretion
• Collaborate with other Executive Assistants and provide backup support when needed
• Perform other related duties as assigned

You Are a Good Fit If You Have

Required:

• Minimum 3 years' experience in an executive assistant, senior administrative or comparable high-trust support role
• A valid Ontario Class G driver’s licence and mode of transportation
• Successfully pass and maintain a criminal background check and provide a satisfactory driver’s abstract

Considered an Asset

• A post-secondary degree or diploma in business administration or a related field
• Experience in a private company, investment office, professional-services environment or family office
• Experience coordinating with legal, accounting, banking, investment or other professional advisors

Skills and Abilities

• Exceptional discretion, integrity and judgment when handling highly confidential business and personal information
• Ability to anticipate needs, identify risks and act independently while knowing when to seek direction
• Excellent written and verbal communication skills and the ability to represent executives professionally
• Strong organization, attention to detail and follow-through across multiple concurrent priorities
• Resourceful and solutions-oriented, with the ability to research options and make sound recommendations
• Composure and adaptability in a fast-paced environment where priorities may change with little notice
• Ability to build productive relationships with executives, colleagues, advisors, vendors and personal contacts
• Advanced proficiency with Microsoft Outlook, Word, Excel, PowerPoint and other standard office programs
• Ability to use AI tools efficiently and responsibly, with strong awareness of confidentiality, privacy and data-security risks
• Flexibility to support occasional time-sensitive matters, events or travel outside regular business hours when required
• Ability to occasionally lift and carry files, documents or small office items weighing up to 10 pounds

What We Offer

Compensation and Benefits

• Salary Range: $60,000 - $90,000 per year
• Extended health, dental and life insurance
• Company pension plan
• Employee and Family Assistance Program
• Company events
• Ongoing professional development

The posted pay range reflects base compensation only. Starting pay will be based on the successful candidate’s skills, experience and qualifications. Benefits and other incentives are offered separately.

Equity and Accessibility

At Silver Peak Capital, we seek to hire individuals with diverse characteristics, backgrounds and perspectives. We believe our workplace is strengthened by differences in gender, ethnic or national origin, sexual identity and orientation, age, religion, disability and lived experience. Silver Peak Capital welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.