Executive Assistant

Isaac Operations Limited; Toronto; On-site; CAD 60,000 - 80,000; Full time

Benefits offered by this job

25 days paid vacation

Future fund bonus 2–4%

Comprehensive benefits package 100% 7-

No weekend work

Rapid learning and career growth

Job summary

Isaac Operations Limited is seeking an experienced Executive Assistant to join our Administrative team in Toronto, Ontario. Reporting to the EA Manager, you will support senior leaders with calendar management, email coordination, travel logistics, and preparing presentations while ensuring discreet handling of confidential information.

You’ll spend an average of three days per week in our Liberty Village office, enjoy a generous 25 days of paid vacation, a future fund bonus of 2–4% of your

Qualifications

• 2–3 years of Executive Assistant or similar experience.
• Proficient in Microsoft Office including Outlook.
• Excellent verbal and written communication skills with discretion and confidentiality.

Responsibilities

• Manage complex calendars for senior leaders with optimal scheduling.
• Coordinate travel bookings and itineraries including flights, hotels, and transportation.
• Serve as primary contact between executives and internal/external stakeholders.
• Prepare presentations, reports and documents; attend meetings, take notes, and track action items.
• Monitor, track and manage expenses.

Skills

Multitasking

Project management

Confidence

Trustworthiness

Team player

Attention to detail

Go-getter

Communication skills

Tech-savvy

Executive experience

Tools

Microsoft Office including Outlook

Job description

The Opportunity.

We are looking for an experienced Executive Assistant to join our Administrative team. Reporting to the EA Manager, you will play a pivotal role in supporting members of our senior team and ensuring the smooth operation of daily activities. This position involves supporting calendar management and coordination, email management and communication, liaising with partners and actively managing their ‘to-do’ list, executive project/initiative support, and general administrative duties. If you’re eager to learn, excel at solving complicated puzzles, and want to make a meaningful impact, this could be a great opportunity for you.

Who we are.

While technically we’re an operational consultancy, we don’t like to call ourselves consultants. We’re a collection of engineers, innovators and creators who work with companies across industries to simplify the complex, realize untapped potential, and uncover opportunities. We know that our people are our superpower and loving your Monday to Friday is important to us. We’ve been recognized as one of the top 10 Best Places to Work in Canada for the past 6 years, and number 1 in 2022, which we know has something to do with our culture of rewarding great work with great experiences, fostering rapid career growth, and sharing the success of the business with the whole team.

While we have a flexible working environment, the successful candidate should expect to spend an average of at least three days a week in person at our Liberty Village office.

What you’ll do.

As an Executive Assistant, you will:

• Efficiently manage complex and ever-changing calendars for senior members, ensuring optimal scheduling and coordination of appointments, meetings, and events.
• Travel coordination and logistics including flight bookings, hotel accommodations, transportation, and itinerary planning.
• Act as a primary point of contact between senior members and internal/external stakeholders, handling communication with professionalism, discretion, and ensuring timely responses.
• Help to prepare presentations, reports, and other documents, as well as attend meetings, take notes, and follow up on action items to ensure deadlines are met.
• Monitor, track, and manage expenses.

Who you are.

• Multi-tasker – You’re organized and always one-step ahead, allowing you to manage a diverse range of responsibilities and prioritize each task with allotted timelines to complete them effectively and on-time.
• Strong project manager – You ask the right questions to understand the vision, involve the appropriate stakeholders, and can manage a task list that leads to the most efficient and effective outcome.
• Confident – You have strong interpersonal skills and are able to set clear expectations with multiple stakeholders including the leaders you’re supporting to drive the right processes and priorities.
• Trustworthy – You have a ton of integrity and feel confident in your ability to manage sensitive information.
• Team Player – You love working in a collaborative environment and building strong working relationships with business leaders and peers.
• Attention to detail – You’re naturally driven to get the details right - all the time, every time.
• Go-getter – When given a task, you can run with it and independently complete it effectively and on-time.
• Great communicator – You have excellent verbal and written communication skills – you bring energy and professionalism into interactions with internal and external stakeholders.
• Tech-savvy – You know your way around commonly used computer software and applications and are a fast learner.
• Experienced – you have experience managing 2 or more executives and have proven ability to up-rev processes that maximize the effectiveness of the role.

What you bring to the role.

• Demonstrated proficiency as an Executive Assistant or similar role through 2-3 years of relevant experience.
• Highly proficient in Microsoft Office including Outlook.
• Proven time management and organizational skills with exceptional attention to detail.
• Excellent verbal and written communication skills.
• Discretion and confidentiality.

Why work for us?

• We offer competitive pay with a clear path to partner
• We offer a future fund bonus of 2–4% on top of your compensation, which you can use however you choose.
• You can enjoy 25 days paid vacation
• You’ll do really meaningful work that makes a strong impact for our clients
• You’ll have the opportunity for rapid learning and career growth with our training and development programs
• You’ll work with amazing people who genuinely love to spend time together
• You’ll get to partake in really fun company sponsored activities & trips
• No weekend work
• We offer a comprehensive benefits package 100% covered by Isaac
• We’ve been named #1 Best Workplace in Canada by Great Place to Work® for companies with under 100 employees (2022)
• We’ve been named Top 10 Best Workplace in Canada by Great Place to Work® 9 out of the last 10 years and recognized for Best Workplace for Mental Health, Inclusion and Young Talent

Life at Isaac.

We push ourselves, in all aspects of our lives. You will be given a lot of responsibility early on in your career. You will be challenged beyond your comfort zone, but we’ll be there to support you - every step of the way. We value work-life balance, and part of this is a rule that we don’t work on weekends. As of 6pm on Friday, your only job is to make the most of the weekend.

Additional Information.

At Isaac our business is delivered by our people, and we are proud to say that we are an equal opportunity workplace that doesn’t discriminate in employment on the basis of any protected grounds. Including, but not limited to, age, ancestry, colour, race, citizenship, ethnic origin, place of origin, creed, disability, family status, marital status (including single status), gender identity, gender expression, sex (including pregnancy and breast feeding), and sexual orientation. If you need assistance or an accommodation due to a disability please contact us.

This posting represents an existing vacancy within our organization—an opportunity to step into a role where your talents will make a meaningful difference.

Every application is reviewed by a member of our Talent team, and all decisions throughout the process are made by humans.

Learn more about the Isaac Operations and the work we do by checking out our Instagram @isaacoperations.