Executive Assistant, PSP

Unit Corporation; Ottawa; Hybrid; CAD 55,000 - 85,000; Full time

Benefits offered by this job

Health benefits

Work-life balance

Retirement plan

Tuition reimbursement

Job summary

CFMWS in Ottawa is seeking an Executive Assistant to provide comprehensive administrative support to the Senior Vice-President of Personnel Support Programs, ensuring smooth calendar management, travel coordination, meetings, and handling confidential correspondence in a fast-paced environment.

The ideal candidate will bring exceptional organizational skills, attention to detail, and a collaborative approach, supporting leadership, improving processes, and contributing to the division's success

Qualifications

• College diploma or certificate in Administration, Office Administration, Secretarial Science, or related field.
• OR High school diploma with several years of experience in office administration, or a related field
• Experience in office administration and project management
• In applying policies and procedures; budget administration; records management; drafting correspondence and reports; making travel arrangements
• Competencies: client focus, organizational knowledge, communication, innovation, teamwork and leadership

Responsibilities

• Manage Senior VP of Personnel Support Programs' calendar, travel and meetings.
• Handle confidential correspondence and inquiries with discretion.
• Oversee acquisition of divisional supplies and services; organize conferences.
• Manage facility/office space and support agile, collaborative workflows.

Skills

Office administration

Calendar management

Travel coordination

Communication

Education

College diploma or certificate in Administration/Office Administration/Secretarial Science

High school diploma with several years of experience

Job description

CFMWS - WHERE PURPOSE MEETS PASSION!

At Canadian Forces Morale and Welfare Services (CFMWS), we’re more than just a workplace; we’re a proud community dedicated to supporting Canadian Armed Forces members, veterans and their families in their daily lives. We carefully curate and provide programs and services designed to meet their unique needs and enhance their mental, social, physical, financial and familial well-being. CFMWS employees deliver programs and services including recreation, sports and fitness programs, customized financial services, retail services, access to retail savings and discounts and offers family support and organizes charity events.

Our success stems from living our values. Our employees care about their role in supporting Canadian Armed Forces members, veterans and their families and act with integrity in all they do. Thriving in our close-knit environment, we act as one team with one mission. We constantly seek new ideas and creative ways to deliver the best possible programs and services.

As an employer, we offer a commitment to your health, wellness and growth. We provide a diverse range of roles across many locations and a career where you can make a meaningful impact.

THE ROLE

Are you ready to play a pivotal role in supporting senior leadership and providing high-quality administrative support within Personnel Support Programs? The Executive Assistant provides comprehensive administrative support to the Senior Vice-President of Personnel Support Programs, ensuring smooth administration for the division. This role is responsible for managing busy calendars, coordinating travel and meetings, and handling confidential correspondence and inquiries. The Executive Assistant also oversees the acquisition of divisional supplies and services and organizes conferences and managing facility/office space. This position requires exceptional organizational skills, attention to detail, and a collaborative approach in a dynamic, fast-paced environment. The ideal candidate is passionate about supporting leadership, fostering positive relationships, and contributing to the overall success of the organization.

QUALIFICATIONS NEEDED

Education, Certifications and Licenses

College diploma or certificate in Administration, Office Administration, Secretarial Science, or a related field AND some years of experience in office administration, or a related field

OR

High school diploma AND several years of experience in office administration, or a related field

Experience

In office administration and project management

In developing and implementing administrative and office procedures

In applying policies and procedures

In budget administration

In records management

In maintaining filing systems

In drafting correspondence and reports

In making travel arrangements

Competencies

Clientfocus,organizationalknowledge,communication, innovation, teamwork and leadership.

LANGUAGE REQUIREMENTS

Bilingual (English and French) Essential

Reading: Advanced

Writing: Functional

Oral: Advanced

BENEFITS AVAILABLE

Health Benefits:Drug coverage, healthcare spending account, virtual care (telemedicine), Employee and Family Assistance Program, mental health support, travel insurance, dental, vision, life insurance and disability insurance.

Work Life Balance:Flexible work options and a wide range of paid/unpaid leave, including paid vacation, family related leave and personal days.

Retirement Planning:A Defined Benefit Pension Plan and Group Savings Plans.

Learning and Development: Tuition Reimbursement Program, online learning opportunitiesincluding a LinkedIn Learning subscriptionand second language training.

Perks:Discounts throughCF One Member Appreciation.

Explore all the benefits CFMWS offers by visiting: https://cfmws.ca/Benefits

OTHER INFORMATION

This is a hybrid position with an assigned work location allowing the employee to work partly from a corporate office and partly from a home office in accordance with the CFMWS Flexible Work Options Policy, and with approval from the direct manager.

START DATE

16 November 2026

INCLUSION AND ACCOMMODATION

CFMWS is committed to providing an inclusive, equitable and accessible environment, where all employees feel valued, respected and supported.We welcome applications from all qualified candidates who can help us build a workforce that reflects the diversity of Canadian society. If contacted in relation to a job opportunity or assessment, you should advise the recruitment team in a timely fashion of the accommodation measures which must be taken to enable you to be assessed in a fair and equitable manner. Information received relating to accommodation measures will be addressed confidentially.