Executive assistant, psp

Canadian Forces Morale and Welfare Services - CFMWS; Ottawa; Hybrid; CAD 65,000 - 90,000; Full time

Benefits offered by this job

Health benefits

Flexible leave

Pension plan

Tuition reimbursement

LinkedIn Learning

CF One discounts

Job summary

Canadian Forces Morale and Welfare Services (CFMWS) invites applications for an Executive Assistant to the Senior Vice‑President of Personnel Support Programs. The role provides comprehensive administrative support, manages busy calendars, coordinates travel and meetings, and handles confidential communications in a fast‑paced environment.

The successful candidate will oversee supplies, organize conferences, manage facilities, and support leadership with polished, professional collaboration.

Qualifications

• College diploma or certificate in Administration, Office Administration, Secretarial Science, or a related field AND some years of experience in office administration, or a related field
• OR
• High school diploma AND several years of experience in office administration, or a related field
• Experience in office administration and project management
• Experience in developing and implementing administrative and office procedures

Responsibilities

• Manage busy calendars for the Senior Vice‑President of Personnel Support Programs
• Coordinate travel arrangements and meetings; handle confidential correspondence and inquiries
• Oversee acquisition of divisional supplies and services; organize conferences
• Manage facility/office space and support services for the division
• Collaborate with leadership and teams to ensure smooth administrative operations

Skills

Bilingual (English/French)

Client focus

Organizational knowledge

Communication

Teamwork

Leadership

Education

College diploma in Administration

High school diploma with experience

Job description

CFMWS - WHERE PURPOSE MEETS PASSION!

At Canadian Forces Morale and Welfare Services (CFMWS), we’re more than just a workplace; we’re a proud community dedicated to supporting Canadian Armed Forces members, veterans and their families in their daily lives. We carefully curate and provide programs and services designed to meet their unique needs and enhance their mental, social, physical, financial and familial well-being. CFMWS employees deliver programs and services including recreation, sports and fitness programs, customized financial services, retail services, access to retail savings and discounts and offers family support and organizes charity events.

Our success stems from living our values. Our employees care about their role in supporting Canadian Armed Forces members, veterans and their families and act with integrity in all they do. Thriving in our close‑knit environment, we act as one team with one mission. We constantly seek new ideas and creative ways to deliver the best possible programs and services.

As an employer, we offer a commitment to your health, wellness and growth. We provide a diverse range of roles across many locations and a career where you can make a meaningful impact.

THE ROLE

Are you ready to play a pivotal role in supporting senior leadership and providing high‑quality administrative support within Personnel Support Programs? The Executive Assistant provides comprehensive administrative support to the Senior Vice‑President of Personnel Support Programs, ensuring smooth administration for the division. This role is responsible for managing busy calendars, coordinating travel and meetings, and handling confidential correspondence and inquiries. The Executive Assistant also oversees the acquisition of divisional supplies and services and organizes conferences and managing facility/office space. This position requires exceptional organizational skills, attention to detail, and a collaborative approach in a dynamic, fast‑paced environment. The ideal candidate is passionate about supporting leadership, fostering positive relationships, and contributing to the overall success of the organization.

QUALIFICATIONS NEEDED

Education, Certifications and Licenses

• College diploma or certificate in Administration, Office Administration, Secretarial Science, or a related field AND some years of experience in office administration, or a related field
• OR
• High school diploma AND several years of experience in office administration, or a related field

Experience

• In office administration and project management
• In developing and implementing administrative and office procedures
• In applying policies and procedures
• In budget administration
• In records management
• In maintaining filing systems
• In drafting correspondence and reports
• In making travel arrangements

Competencies

Client focus, organizational knowledge, communication, innovation, teamwork and leadership.

LANGUAGE REQUIREMENTS

Bilingual (English and French) Essential

Reading: Advanced

Writing: Functional

Oral: Advanced

BENEFITS AVAILABLE

• Health Benefits: Drug coverage, healthcare spending account, virtual care (telemedicine), Employee and Family Assistance Program, mental health support, travel insurance, dental, vision, life insurance and disability insurance.
• Work Life Balance: Flexible work options and a wide range of paid/unpaid leave, including paid vacation, family related leave and personal days.
• Retirement Planning: A Defined Benefit Pension Plan and Group Savings Plans.
• Learning and Development: Tuition Reimbursement Program, online learning opportunities including a LinkedIn Learning subscription and second language training.
• Perks: Discounts through CF One Member Appreciation.

Explore all the benefits CFMWS offers by visiting: https://cfmws.ca/Benefits

OTHER INFORMATION

This is a hybrid position with an assigned work location allowing the employee to work partly from a corporate office and partly from a home office in accordance with the CFMWS Flexible Work Options Policy, and with approval from the direct manager.

START DATE

16 November 2026

INCLUSION AND ACCOMMODATION

CFMWS is committed to providing an inclusive, equitable and accessible environment, where all employees feel valued, respected and supported. We welcome applications from all qualified candidates who can help us build a workforce that reflects the diversity of Canadian society. If contacted in relation to a job opportunity or assessment, you should advise the recruitment team in a timely fashion of the accommodation measures which must be taken to enable you to be assessed in a fair and equitable manner. Information received relating to accommodation measures will be addressed confidentially.