Administrative Assistant-EN

Canadian Forces Morale and Welfare Services; Yellowknife; On-site; CAD 52,000 - 65,000; Full time

Benefits offered by this job

CF One Discounts

Job summary

Canadian Forces Morale and Welfare Services (CFMWS) is seeking an Administrative Assistant to provide comprehensive administrative support within the department, coordinating meetings, travel, invoices, and budget-related tasks.

The successful candidate will be highly organized, detail-oriented, and capable of handling confidential information, with experience in office administration and records management, and strong communication skills.

Qualifications

• College diploma or certificate in Business Administration, Accounting, Office Administration or a related field AND some years experience in administration or in a related field
• In office administration and records management
• In making travel arrangements and travel claims
• In invoice and order processing
• In organizing meetings and schedules
• In drafting and distributing correspondence
• In the preparation of reports
• In maintaining web ready graphics and desktop publishing
• In using computer software applications for word processing, spreadsheets, presentations, databases, e-mail, and Internet browsing

Responsibilities

• Coordinate meetings, appointments, travel arrangements, and events
• Prepare and format documents, presentations, and correspondence
• Maintain filing systems, records, and office resources
• Support financial and administrative processes including invoice processing, travel claims, and budget-related activities

Skills

Client focus

Organizational knowledge

Communication

Innovation

Teamwork

Leadership

Education

College diploma or certificate in Business Administration, Accounting, Office Administration or a related field

Job description

CFMWS – WHERE PURPOSE MEETS PASSION!

At Canadian Forces Morale and Welfare Services (CFMWS), we’re more than just a workplace; we’re a proud community dedicated to supporting Canadian Armed Forces members, veterans and their families in their daily lives. We carefully curate and provide programs and services designed to meet their unique needs and enhance their mental, social, physical, financial and familial well-being. CFMWS employees deliver programs and services including recreation, sports and fitness programs, customized financial services, retail services, access to retail savings and discounts and offers family support and organizes charity events.

CFMWS – WHERE PURPOSE MEETS PASSION!

At Canadian Forces Morale and Welfare Services (CFMWS), we’re more than just a workplace; we’re a proud community dedicated to supporting Canadian Armed Forces members, veterans and their families in their daily lives. We carefully curate and provide programs and services designed to meet their unique needs and enhance their mental, social, physical, financial and familial well-being. CFMWS employees deliver programs and services including recreation, sports and fitness programs, customized financial services, retail services, access to retail savings and discounts and offers family support and organizes charity events.

Our success stems from living our values. Our employees care about their role in supporting Canadian Armed Forces members, veterans and their families and act with integrity in all they do. Thriving in our close-knit environment, we act as one team with one mission. We constantly seek new ideas and creative ways to deliver the best possible programs and services.

As an employer, we offer a commitment to your health, wellness and growth. We provide a diverse range of roles across many locations and a career where you can make a meaningful impact.

THE ROLE

The Administrative Assistant provides comprehensive administrative support to ensure the efficient operation of the department. This role is responsible for coordinating meetings, appointments, travel arrangements, and events; preparing and formatting documents, presentations, and correspondence; and maintaining filing systems, records, and office resources. The position also supports financial and administrative processes, including invoice processing, travel claims, and budget-related activities.

The successful candidate is highly organized, detail-oriented, and committed to delivering exceptional client service. Working collaboratively with managers, staff, and stakeholders, the Administrative Assistant helps facilitate departmental operations.

Qualifications Needed

Education, Certifications and Licenses

College diploma or certificate in Business Administration, Accounting, Office Administration or a related field AND some years experience in administration or in a related field

Experience

• In office administration and records management
• In making travel arrangements and travel claims
• In invoice and order processing
• In organizing meetings and schedules
• In drafting and distributing correspondence
• In the preparation of reports
• In maintaining web ready graphics and desktop publishing
• In using computer software applications for word processing, spreadsheets, presentations, databases, e-mail, and Internet browsing

Competencies

Client focus, organizational knowledge, communication, innovation, teamwork and leadership.

Language Requirements

English Essential / Bilingual (English and French) an asset

Reading: Functional

Writing: Functional

Oral: Functional

Benefits Available

Health Benefits:

Drug coverage, healthcare spending account, virtual care (telemedicine), Employee and Family Assistance Program, mental health support, travel insurance, dental, vision, life insurance and disability insurance.

Work Life Balance:

Flexible work options and a wide range of paid/unpaid leave, including paid vacation, family related leave and personal days.

Retirement Planning:

A Defined Benefit Pension Plan and Group Savings Plans.

Learning and Development:

Tuition Reimbursement Program, online learning opportunities including a LinkedIn Learning subscription and second language training.

Perks:

Discounts through CF One Member Appreciation.

Explore all the benefits CFMWS offers by visiting: https://cfmws.ca/Benefits

Other Information

This is an on-site position with an assigned work location.

The anticipated term of this position is September 2026 to October 2027.

START DATE

14 September 2026

INCLUSION AND ACCOMMODATION

CFMWS is committed to providing an inclusive, equitable and accessible environment, where all employees feel valued, respected and supported.

We welcome applications from all qualified candidates who can help us build a workforce that reflects the diversity of Canadian society. If contacted in relation to a job opportunity or assessment, you should advise the recruitment team in a timely fashion of the accommodation measures which must be taken to enable you to be assessed in a fair and equitable manner. Information received relating to accommodation measures will be addressed confidentially.

Northwest Territories