Executive Assistant to the COO — Travel & Admin Concierge

NewAge Products Inc; Toronto; On-site; CAD 61,000 - 68,000; Full time

Job summary

NewAge Products Inc in North York, ON seeks an experienced Personal Assistant to support our Chief Operating Officer with travel, benefits, expense management and day-to-day personal administration.

The role requires proactive, clear communication, discretion with sensitive information, and strong travel planning abilities for domestic and international itineraries; experience with Concur is a plus. This is a full-time, on-site position in a fast-growing company.

Qualifications

• 3+ years of experience as a personal or executive assistant supporting a C-level or senior executive directly, one-on-one.
• Demonstrated experience independently booking complex, multi-leg travel.
• Strong written and verbal communication skills.
• Familiarity with expense tools such as Concur.
• Sound, independent judgment with discretion.

Responsibilities

• Book and manage all travel, including complex multi-leg itineraries and last-minute changes.
• Track passport/visa expirations and renewals; manage travel loyalty programs and insurance as needed.
• Track and manage personal benefits and expenses; collect receipts and reimbursements.
• Handle other personal administrative tasks and ad-hoc projects as needed.
• Anticipate needs and act proactively.

Skills

Executive support

Travel planning

Communication

Discretion

Tools

Concur

Job description

NewAge Products Inc in North York, ON seeks an experienced Personal Assistant to support our Chief Operating Officer with travel, benefits, expense management and day-to-day personal administration.

The role requires proactive, clear communication, discretion with sensitive information, and strong travel planning abilities for domestic and international itineraries; experience with Concur is a plus. This is a full-time, on-site position in a fast-growing company.