Executive Assistant & Office Lead — Hybrid, 4 Weeks PTO

Altis Labs; Toronto; Hybrid; CAD 55,000 - 75,000; Full time

Benefits offered by this job

Competitive pay

Medical, vision, dental insurance

4 weeks vacation per year

Hybrid work model (2–3 days in Toronto

Job summary

Altis Labs, a Toronto-based AI-imaging company, is seeking an Executive Assistant to support our senior leadership with calendars, travel, events, and day-to-day operations. This hybrid role is based in our Toronto office 2–3 days per week, reporting to our VP, Finance & Operations.

You will manage office logistics, vendor relationships, HR onboarding, and light IT/compliance tasks while helping coordinate company communications and team events.

Qualifications

• 3+ years of experience as an Executive Assistant or in a similar administrative/coordination role.
• Undergraduate degree from a top-tier university.
• Self-starter with ownership and the ability to work with ambiguity.
• Highly organized and detail-oriented with the ability to manage multiple moving pieces.
• Excellent written and verbal communication skills.
• Experience supporting HR processes (e.g., scheduling interviews, onboarding).
• Comfort coordinating with external vendors and leveraging AI tools.
• Based in the Toronto area and able to work from the office 2–3 days per week.

Responsibilities

• Provide day-to-day administrative support to senior leadership—calendars, meetings, travel.
• Be the first point of contact for the Toronto office; manage supplies and vendors.
• Plan and execute team events, offsites, and celebrations with budget tracking.
• Assist with light HR tasks like onboarding and policy communications.
• Support IT/compliance needs and help prepare information for audits.
• Assist with marketing tasks: update website content and social posts.
• Coordinate interviews and onboarding logistics for new hires.
• Take on ad hoc projects to support the broader team.

Job description

Altis Labs, a Toronto-based AI-imaging company, is seeking an Executive Assistant to support our senior leadership with calendars, travel, events, and day-to-day operations. This hybrid role is based in our Toronto office 2–3 days per week, reporting to our VP, Finance & Operations.

You will manage office logistics, vendor relationships, HR onboarding, and light IT/compliance tasks while helping coordinate company communications and team events.