Executive Assistant Medical LT Deputy CMO Sktn

Saskatchewan Health Authority; Saskatoon; On-site; CAD 65,000 - 85,000; Full time

Benefits offered by this job

Travel within Saskatchewan

Job summary

Saskatchewan Health Authority is seeking an Executive Assistant to the Deputy Chief Medical Officer in Saskatoon. The role provides one-on-one executive and project support, acting as the primary contact for internal and external stakeholders.

You will collaborate with the Physician Executive Team, research and draft policies, and coordinate office workflow to enable efficient governance and timely decision-making. Travel within Saskatchewan may be required.

Qualifications

• 3-5 years of experience in a research/policy analyst or senior administrative assistant-type role.
• Supervisory experience.
• Valid Class 5 driver's license.
• Undergraduate degree or an equivalent combination of education and experience.
• Licensed, and in good standing, with regulatory body, if applicable.
• Advanced computer skills and ability to learn new programs.

Responsibilities

• Provide executive and project support to the Deputy Chief Medical Officer Saskatoon.
• Serve as primary contact for internal and external constituencies regarding the Deputy CMO's office.
• Act as liaison to the portfolio and Physician Executive team; ensure efficient operation of executive administration functions.
• Research, analyze and develop policies, briefings and proposals as required.
• Coordinate workflow with Physician Executive Team Office and support CMO as needed.

Skills

Advanced decision making

Interpersonal skills

Advanced communication skills

Advanced organizational skills

Advanced planning skills

Confidentiality

Excellent computer skills

Education

Undergraduate degree or equivalent

Regulatory license (if applicable)

Tools

Microsoft Word

Excel

PowerPoint

Exchange

Schedule Plus

Visio

Intranet/Internet

Job description

Position #: 9004440
Expected Start Date: November 09, 2026
Union: OOS
Facility: Saskatchewan Health Authority
City/Town: Saskatoon
Department: Medical Leadership Team Office - Deputy CMO Saskatoon
Type: Full-time permanent
FTE: 1
Shift Information: Days
Number of Hours per Rotation: 37.5hours per 1 weeks
Relief: No
Float: No
Salary or Pay Band: As per Terms and Conditions of Employment
Travel Required: Yes
Job Description: The Executive Assistant is directly accountable to the Deputy Chief Medical Officer - Saskatoon of the Saskatchewan Health Authority (SHA) and provides executive and project support in a one-on-one working relationship. The Executive Assistant serves as the primary point of contact for internal and external constituencies on all matters pertaining the office of the Deputy Chief Medical Officer. The Executive Assistant also serves as a liaison to the portfolio and Physician Executive team. This position ensures that processes are in place to support the efficient and effective operation of the Deputy Chief Medical Officer, through accurate, timely and efficient execution of executive administration support functions. The incumbent works closely, in a collaborative and co-operative manner, with members of executive Physician team to assist in accomplishing the provincial health authority’s objectives. This position will research, analyze and develop policies, briefings and proposals as required. Collaboration, coordination, project management/organizational and communication is key to this role.
The incumbent co-ordinates workflow with other administration support staff in the Physician Executive Team Office and, in their absence, may provide support services the CMO and other members of the Physician Executive Team.
Human Resources Exemption: No

Experience:

• 3-5 years of experience working in a research/policy analyst or senior administrative assistant-type role
• Supervisory experience

Licenses:

• Valid Class 5 driver's license
  

Other Education & Training:

• Undergraduate degree or an equivalent combination of education and experience
• Licensed, and in good standing, with regulatory body, if applicable
  

Competencies:

• Advanced decision making skills
• Advanced computer skills
• Advanced organizational skills
• Advanced interpersonal skills
• Advanced communication skills
• Advanced planning skills
  

Knowledge & Abilities:

• Expert written and verbal communication skills including excellent proficiency in editing material for clarity, accuracy and conciseness
• Knowledge and experience in minute taking and synthesizing information
• Excellent computer skills, with a good working knowledge of various programs, including but not limited to, Microsoft Word, Excel, PowerPoint, Exchange, Schedule Plus, Visio, Intranet/Internet, and the capability to learn new programs as required
• Ability to adapt to frequent change and work under pressure
• Ability to work collegially, collaboratively and build positive relationships through respectful and influential interactions
• Ability to learn and develop a working knowledge of the organization, including its governance and organizational structure and relationships
• Be self directed, and confident in applying independent judgment
• Possess a high degree of initiative, ingenuity, including the ability to work with little, and/or no, supervision
• Proven ability to maintain confidentiality including handling confidential information with discretion
  

Other Information

• Travel within Saskatchewan