Executive Administrative Assistant

Saskatchewan Ltd.; Regina; On-site; CAD 55,000 - 75,000; Full time

Job summary

The Ministry of Health, Deputy Minister’s Office, is seeking a highly organized Executive Administrative Assistant to support senior leadership within Saskatchewan's public health system. You will manage calendars, prepare meeting agendas, coordinate travel, and handle confidential information with discretion.

The ideal candidate will bring strong organizational and communication skills, knowledge of government protocols, and the ability to prioritize multiple tasks in a fast-paced environment.

Qualifications

• Experience in senior administrative support within government.
• Ability to prepare documents using word processing and spreadsheets.
• Strong discretion with confidential information.

Responsibilities

• Schedule and organize meetings; prepare agendas and materials.
• Coordinate travel arrangements and related logistics.
• Respond to public, internal and inter-ministerial inquiries.
• Support project participation and cross-team collaboration.

Skills

Organizational skills

Communication skills

Attention to detail

Interpersonal skills

Education

Post-secondary education in administration or related field

Tools

Microsoft Word

Microsoft Excel

Job description

The Opportunity:

The Ministry of Health is committed to a health system that puts patients first by providing better health, better care, better value, and better teams for Saskatchewan people. The Ministry is committed to excellence and innovation, to upholding a constructive workplace culture, and to serving the people of Saskatchewan.

The Deputy Minister’s Office at the Ministry of Health is seeking a highly organized and detail-oriented administrative professional to join us in the role of Executive Administrative Assistant. As a dedicated team, we work collaboratively to provide a healthcare system that puts patients first in order to serve the residents of Saskatchewan.

Reporting to the Assistant Deputy Minister, you will bring experience at a senior administrative level within government, where strong interpersonal skills are imperative to foster positive working relationships within the Ministry, executive government ministries and stakeholders.

In this position, you will respond to public, internal and inter-ministerial inquiries and have the opportunity to participate on various projects. This position is responsible for scheduling, organizing and preparing agendas for meetings as well as coordinating and scheduling travel.

Our candidate of choice will have superior organizational and communication skills and be well versed in government protocols, policies and administrative procedures. You will have the ability to quickly and accurately prepare a variety of documents utilizing advanced features of word processing and spreadsheet software. The ideal candidate will be able to anticipate and identify issues, make timely and accurate decisions and independently organize, prioritize and complete multiple tasks while dealing with frequent interruptions and tight timelines. In addition to being tactful and discreet when working with confidential and sensitive information, the ideal candidate will be thorough and attentive to detail to ensure quality work yet be adaptable and flexible in order to meet new challenges.