Executive Assistant & Governance Coordinator (Hybrid)

Collage; Calgary; Hybrid; CAD 60,000 - 75,000; Full time

Benefits offered by this job

Health and dental benefits

3 weeks vacation

Wellness days

Annual holiday closure

Flexible hybrid work environment

Job summary

Partners for Affordable Housing, based in Calgary, seeks an Executive Assistant & Governance Coordinator to support the CEO and coordinate governance activities. This hybrid Calgary-based role requires building the CEO's schedule, preparing board materials and maintaining governance records while engaging with external partners and donors.

Reporting to the VP, Corporate Services, you will help manage sensitive information, assist with financing and organizational priorities, and support the

Qualifications

• 5+ years of progressively responsible administrative experience, including executive support.
• Experience supporting a Board of Directors, committees or governance processes.
• Experience in a charity, nonprofit or mission-driven organization is an asset.
• Post-secondary education in business, office or public administration, or related field, is an asset; equivalent experience will be considered.
• Strong proficiency with Microsoft 365 and CRM systems (Salesforce or similar).
• Excellent written and verbal communication skills; preparing professional correspondence, meeting materials and minutes.

Responsibilities

• Manage the CEO's calendar, inbox, meetings and travel, with competing priorities identified.
• Prepare, proofread and format agendas, briefing materials, reports and presentations.
• Coordinate Board and committee meetings, calendars, logistics and materials.
• Attend meetings, prepare minutes and maintain records of decisions and actions.
• Maintain governance records, policies, director information and SharePoint resources.
• Support onboarding for directors and AGM coordination.
• Coordinate staff meetings, events, and administrative planning.
• Support Salesforce data entry and review for proposals and stakeholder materials.

Skills

Excellent communication

Organizational skills

Handling confidential information

Collaborative & adaptable

Attention to detail

Education

Post-secondary education in business/administration

Tools

Microsoft 365

Salesforce

SharePoint

Teams

Job description

Partners for Affordable Housing, based in Calgary, seeks an Executive Assistant & Governance Coordinator to support the CEO and coordinate governance activities. This hybrid Calgary-based role requires building the CEO's schedule, preparing board materials and maintaining governance records while engaging with external partners and donors.

Reporting to the VP, Corporate Services, you will help manage sensitive information, assist with financing and organizational priorities, and support the