Executive Assistant-Banking

BeachHead; Toronto; On-site; CAD 24,000 - 45,000; Full time

Job summary

BeachHead Inc. is seeking an organized Executive Assistant-Banking to provide high-level administrative support to senior leadership in a fast-paced, client-facing environment in Toronto, Canada.

The role includes managing complex calendars, coordinating meetings and travel, processing expenses, and maintaining professional communications with clients and stakeholders. The position requires proactive, detail-oriented professionals with strong MS Office skills and experience supporting C-suite or

Qualifications

• Experience as an Executive Assistant supporting senior executives.
• Skilled at managing complex calendars.
• Experience arranging domestic and international travel.
• Experience processing travel and entertainment expenses.
• Strong verbal and written communication skills.
• Excellent organizational skills and ability to prioritize multiple deadlines.
• Strong attention to detail and discretion with confidential information.
• Proficient in Microsoft Office applications (Word, Excel, Outlook, PowerPoint).
• Ability to work in a fast-paced, client-facing environment.

Responsibilities

• Manage complex calendars for senior executives, coordinating internal and client meetings, conferences, events, teleconferences, and travel itineraries.
• Schedule multi-party meetings across internal and external stakeholders while managing competing priorities.
• Coordinate meeting rooms, facilities, materials, and logistical requirements.
• Arrange domestic and international travel, including flights, ground transportation, and accommodation.
• Process travel and entertainment expenses accurately and efficiently.
• Complete compliance documentation and other administrative reports as required.
• Respond promptly and professionally to inquiries, resolving requests independently or redirecting them to the appropriate contact.
• Maintain clear and timely communication with clients, staff, senior stakeholders, and team members.
• Track and communicate updates relating to projects and day-to-day activities.
• Adapt quickly to changing executive and team priorities while ensuring deadlines are met.
• Handle correspondence and confidential information with discretion, escalating issues when appropriate.
• Apply department policies and procedures consistently to daily and project-related activities.
• Identify solutions to administrative issues using sound judgement, internal resources, and initiative.
• Contribute to a collaborative and positive team environment.

Skills

Executive assistant experience

Calendar management

Domestic & international travel

Travel & expense processing

Verbal & written communication

Organizational skills

Attention to detail

MS Office (Word, Excel, Outlook, Power

Client-facing environment

Tools

Microsoft Office

Job description

Are you an organized, polished professional who thrives in a fast-paced executive environment?

Working with one of our top financial clients, this role calls for a ExecutiveAssistant-Bankingto provide high-level administrative support to senior leadership in a client-facing environment. The successful candidate will manage complex calendars, coordinate meetings and travel, process expenses, and communicate with clients and senior stakeholders.

Pay rate range (CAD): $17.60/hr – $32.80/hr

Responsibilities

• Manage complex calendars for senior executives, coordinating internal and client meetings, conferences, events, teleconferences, and travel itineraries.
• Schedule multi-party meetings across internal and external stakeholders while managing competing priorities.
• Coordinate meeting rooms, facilities, materials, and logistical requirements.
• Arrange domestic and international travel, including flights, ground transportation, and accommodation.
• Process travel and entertainment expenses accurately and efficiently.
• Complete compliance documentation and other administrative reports as required.
• Respond promptly and professionally to inquiries, resolving requests independently or redirecting them to the appropriate contact.
• Maintain clear and timely communication with clients, staff, senior stakeholders, and team members.
• Track and communicate updates relating to projects and day-to-day activities.
• Adapt quickly to changing executive and team priorities while ensuring deadlines are met.
• Handle correspondence and confidential information with discretion, escalating issues when appropriate.
• Apply department policies and procedures consistently to daily and project-related activities.
• Identify solutions to administrative issues using sound judgement, internal resources, and initiative.
• Contribute to a collaborative and positive team environment.

Desired Skill-Set

• Previous Executive Assistant experience, ideally supporting senior executives or C-suite stakeholders.
• Demonstrated experience managing complex calendars.
• Experience arranging domestic and international travel.
• Experience processing travel and entertainment expenses.
• Strong verbal and written communication skills.
• Excellent organizational skills, with the ability to prioritize and manage multiple deadlines.
• Strong attention to detail and accuracy.
• Ability to work effectively in a fast-paced, client-facing environment.
• Ability to anticipate needs, adjust to changing priorities, and work collaboratively.
• Strong problem-solving and decision-making skills within established parameters.
• Proficiency with Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint.
• Positive, professional attitude and commitment to delivering high-quality support.

Nice to Have

• Previous experience within a financial institution or banking environment.
• Experience supporting senior leadership in a highly regulated or client-focused setting.

BeachHead is an equal opportunity agency and employer. We advocate for our candidates and welcome applicants regardless of race, color, religion, national origin, sex, age, or physical or mental disability. BeachHead or our clients may use technology-enabled tools, including automation and artificial intelligence (AI), to support parts of the recruitment process such as resume screening, application management, and candidate matching. These tools assist our recruiters and our clients, and do not replace human decision-making. This job posting represents a current or anticipated vacancy. The position may be filled at any time, and the posting may be removed without notice once the role has been filled.

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