Executive Assistant/ Assistant exécutif – Opérations AGT

Siemens Energy, Inc.; Montreal; On-site; CAD 60,000 - 90,000; Full time

Job summary

Siemens Energy is seeking an experienced executive support professional to provide high-level coordination for senior leaders in a fast-paced environment. You will manage calendars, organize meetings, prepare briefing materials, and handle travel arrangements with discretion and accuracy.

The role requires strong communication, meticulous organization, and the ability to juggle multiple priorities while maintaining confidentiality.

Qualifications

• Minimum of 5 years of experience in an executive assistant, business coordinator, office management, or similar administrative support role.
• Extensive experience organizing and coordinating office operations, administrative procedures, meetings, travel, and executive support activities.
• Demonstrated ability to deliver tasks efficiently within demanding schedules and tight deadlines.
• Exceptional communication skills, with experience supporting and interacting with senior executives and business stakeholders.
• Expert knowledge of Microsoft Outlook, Excel, Word, and PowerPoint, with the ability to prepare professional documents, presentations, and reports.
• Strong ability to multitask, prioritize, and manage complex deadlines under pressure.
• High level of discretion, professionalism, accuracy, and sound judgment when handling confidential information.
• Collaborative, proactive, service-oriented mindset with strong organizational and interpersonal skills.

Responsibilities

• Work closely with senior management and key stakeholders to strengthen communication, coordination, and follow-up across the business.
• Organize management meetings, prepare agendas, briefing materials, presentations, reports, and statistical charts as required.
• Manage executive calendars, meeting logistics, pre-meeting preparation, and required follow-ups to help maximize leadership effectiveness.
• Coordinate travel arrangements and support the reconciliation of travel and expense reports, including cash and credit card purchases.
• Support office operations by maintaining administrative procedures, coordinating visitors, and helping ensure effective day-to-day business support.
• Research, select, and integrate new office technologies, tools, and systems where appropriate to improve administrative efficiency.
• Handle confidential information for the business team with discretion, accuracy, and appropriate controls.
• Provide proactive support by identifying priorities, preparing information, resolving administrative issues, and enabling timely decision-making.

Skills

Executive support

Calendar coordination

Travel planning

Office management

Stakeholder communication

Discretion and confidentiality

Multitasking under pressure

Microsoft Outlook

Microsoft Excel

Microsoft Word

PowerPoint

Tools

Microsoft Outlook

Microsoft Excel

Microsoft Word

PowerPoint

Job description

In this role, you will provide high-level executive and business coordination support to senior leaders and stakeholders, helping ensure effective communication, meeting preparation, calendar coordination, travel planning, administrative efficiency, and timely business follow-up. You will work closely with senior management to organize management meetings, prepare agendas, briefings, presentations, and reporting materials, while maintaining confidential information and ensuring priorities are handled with discretion and professionalism. Success in this position requires strong organizational skills, attention to detail, sound judgment, excellent communication, and the ability to manage multiple priorities under pressure in a fast-paced business environment.

How You’ll Make an Impact

• Work closely with senior management and key stakeholders to strengthen communication, coordination, and follow-up across the business.
• Organize management meetings, prepare agendas, briefing materials, presentations, reports, and statistical charts as required.
• Manage executive calendars, meeting logistics, pre-meeting preparation, and required follow-ups to help maximize leadership effectiveness.
• Coordinate travel arrangements and support the reconciliation of travel and expense reports, including cash and credit card purchases.
• Support office operations by maintaining administrative procedures, coordinating visitors, and helping ensure effective day-to-day business support.
• Research, select, and integrate new office technologies, tools, and systems where appropriate to improve administrative efficiency.
• Handle confidential information for the business team with discretion, accuracy, and appropriate controls.
• Provide proactive support by identifying priorities, preparing information, resolving administrative issues, and enabling timely decision-making.

What You Bring

• Minimum of 5 years of experience in an executive assistant, business coordinator, office management, or similar administrative support role.
• Extensive experience organizing and coordinating office operations, administrative procedures, meetings, travel, and executive support activities.
• Demonstrated ability to deliver tasks efficiently within demanding schedules and tight deadlines.
• Exceptional communication skills, with experience supporting and interacting with senior executives and business stakeholders.
• Expert knowledge of Microsoft Outlook, Excel, Word, and PowerPoint, with the ability to prepare professional documents, presentations, and reports.
• Strong ability to multitask, prioritize, and manage complex deadlines under pressure.
• High level of discretion, professionalism, accuracy, and sound judgment when handling confidential information.
• Collaborative, proactive, service-oriented mindset with strong organizational and interpersonal skills.