Executive Assistant

Indigenous Perspectives Society; Burns Lake; On-site; CAD 37,000 - 43,000; Full time

Benefits offered by this job

Three weeks annual vacation (6% accrua

Every second Friday afternoon off with

Additional paid time off during the ho

Extended benefits after 90 days

Twelve paid sick days per year

Five unpaid cultural days per year

Professional learning, development and

Job summary

Nee Tahi Buhn First Nation is seeking a full-time Executive Assistant to support the General Manager, Chief and Council with high-level administrative tasks and confidential governance work. You will manage calendars, prepare meetings, draft correspondence, coordinate travel, and maintain organized files while upholding Indigenous protocols and community values in a fast-paced environment.

Collaborating with finance and HR support and providing excellent service to members and external partners

Qualifications

• High School Diploma (or equivalent).
• Experience supporting First Nations organizations or communities
• Minimum 2 years of administrative experience in an office environment.
• Experience managing sensitive and confidential information.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and comfort with digital platforms.

Responsibilities

• Manage the General Manager’s and Chief and Council’s calendars, schedules, and travel arrangements.
• Coordinate and support meetings by preparing agendas, taking minutes, and arranging logistics.
• Draft, proofread, and edit correspondence, reports, and presentations.
• Act as the first point of contact for internal and external inquiries with professionalism and cultural sensitivity.
• Maintain organized files, both electronic and paper-based.
• Provide administrative support for finance and human resources activities (onboarding, document management, records maintenance).
• Assist with purchasing processes and special projects as assigned.

Skills

Strong communicator

Interpersonal skills

MS Office skills

Organized

Detail-oriented

Independent worker

Education

High School Diploma

Diploma or Degree in Business Administration

Tools

Microsoft Office

Job description

Who We Are

Nee Tahi Buhn First Nation is located on the south shore of Francois Lake in beautiful British Columbia. With deep roots in our land, language, and traditions, we are proud to be a vibrant and resilient community. Our Nation is home to approximately 140 members, and we are committed to preserving our rich heritage while building a strong future for the next generations.

At Nee Tahi Buhn, we believe in creating a positive, respectful, and supportive environment where both community and team members can thrive. We honour our past and work toward a bright future built on cultural strength and community well-being.

Overview of the Role

We are currently seeking a full-time, dedicated and highly organized Executive Assistant to join our team. In this key role, you will provide high-level administrative support to the General Manager, Chief and Council, helping to ensure smooth operations, effective communication, and exceptional service to our members and external partners. If you are detail-oriented, self-motivated, and passionate about supporting Indigenous governance and community-driven leadership, we would love to hear from you!

Schedule:

Monday to Friday, some weekends and evenings

Hours:

8:00 am to 4:00 pm, 30-minute paid lunch (8 hours per day, 40 hours per week)

Location:

On-site at 47805 Olson Road, Burns Lake (Southbank)

Who You Are

• A strong communicator with excellent MS Office skills and interpersonal skills.
• Highly organized, detail-oriented, and able to manage multiple priorities in a fast-paced environment.
• Able to work independently while being a strong team player.
• Respectful of confidentiality, Indigenous values, and community protocols.

What You Will Do

• Manage the General Manager’s and Chief and Council’s calendars, schedules, and travel arrangements.
• Coordinate and support meetings by preparing agendas, taking minutes, and arranging logistics.
• Draft, proofread, and edit correspondence, reports, and presentations.
• Act as the first point of contact for internal and external inquiries with professionalism and cultural sensitivity.
• Maintain organized files, both electronic and paper-based.
• Provide administrative support for finance and human resources activities (onboarding, document management, records maintenance).
• Assist with purchasing processes and special projects as assigned.

What You Bring

Required:

• High School Diploma (or equivalent).
• Experience supporting First Nations organizations or communities
• Minimum 2 years of administrative experience in an office environment.
• Experience managing sensitive and confidential information.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and comfort with digital platforms.

Preferred:

• Diploma or Degree in Business Administration, Office Administration, or a related field.
• Experience in scheduling, event coordination, purchasing or project support.

What We Offer

• Wage: $26.50 per hour – $31.25 per hours based on experience
• Three weeks annual vacation (6% accrual)
• Every second Friday afternoon off with pay
• An additional paid time off during the holiday season
• A healthy extended benefits plan after 90 days of continuous employment
• Twelve paid sick days per year
• Five unpaid cultural days per year
• Opportunities for professional learning, development and advancement

Persons of Indigenous ancestry will be given preference. s16(1) CHRA.