Executive Assistant

Sun Life Financial; Wellesley; Hybrid; CAD 63,000 - 87,000; Full time

Job summary

A leading company in employee benefits is seeking an Executive Assistant to support the Senior VP of U.S. Human Resources. This role requires strong organizational and communication skills, with responsibilities including managing schedules and preparing reports. The position offers a hybrid work model, balancing in-office collaboration with virtual work, and provides opportunities for growth within a dynamic HR environment.

Benefits

Generous vacation and sick time

Paid family, parental and adoption leave

401(k) employer match

Flexible work environment

Qualifications

• 5+ years of experience as an Executive Assistant.
• Ability to multitask and prioritize in a fast-paced environment.

Responsibilities

• Manage the SVP's calendar and travel arrangements.
• Prepare and edit correspondence and reports.
• Assist in special projects and initiatives.

Skills

Organizational Skills

Communication

Problem-Solving

Education

Bachelor's degree in Business Administration

Bachelor's degree in Human Resources

Tools

Microsoft Office Suite

Workday

Concur

Job description

Sun Life U.S. is one of the largest providers of employee and government benefits, helping approximately 50 million Americans access the care and coverage they need. Through employers, industry partners and government programs, Sun Life U.S. offers a portfolio of benefits and services, including dental, vision, disability, absence management, life, supplemental health, medical stop-loss insurance, and healthcare navigation. We have more than 6,400 employees and associates in our partner dental practices and operate nationwide.

We are seeking a highly organized and professional Executive Assistant to provide comprehensive support to the Senior Vice President (SVP) of U.S Human Resources.

This role is critical in ensuring the smooth operation of the HR department's executive office and requires a proactive, detail-oriented individual with excellent communication skills.

This position offers an exciting opportunity to work closely with senior leadership in a dynamic HR environment. The ideal candidate will be a resourceful professional who can anticipate needs, take initiative, and contribute to the overall success of the HR function.

Sun Life embraces a hybrid work model that balances in-office collaboration with the flexibility of virtual work.

This role requires a minimum of two days per week on site at our Wellesley, MA office location.

How you will contribute:

1. Manage the SVP's calendar, including scheduling meetings, appointments, and travel arrangements

2. Act as a liaison between the SVP and other executives, employees, and external stakeholders

3. Prepare and edit correspondence, presentations, and reports

4. Organize and maintain files and records, ensuring confidentiality of sensitive information

5. Coordinate and prepare materials for meetings, conferences, and events

6. Handle phone calls, emails, and other communications on behalf of the SVP

7. Assist in the preparation of HR reports, metrics, and presentations

8. Manage expense reports and budget tracking for the HR executive office

9. Coordinate with other departments to gather information and resolve issues

10. Assist in special projects and initiatives assigned by the SVP

What you will bring with you:

• Bachelor's degree in Business Administration, Human Resources, or related field

• 5+ years of experience as an Executive Assistant

• Proven ability to multitask and prioritize in a fast-paced environment

• Strong organizational and time management skills

• Excellent written and verbal communication skills

• Ability to maintain confidentiality and handle sensitive information

• Strong problem-solving skills and attention to detail

• High level of proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook,and Teams)

• Experience with Workday and Concur is a plus

Personal Attributes:

• Discretion and professionalism

• Adaptability and flexibility

• Proactive and self-motivated

• Team player with a positive attitude

• Ability to work under pressure and meet deadlines

At our company, we are committed to pay transparency and equity. The salary range for this role is competitive nationwide, and we strive to ensure that compensation is fair and equitable. Your actual base salary will be determined based on your unique skills, qualifications, experience, education, and geographic location. In addition to your base salary, this position is eligible for a discretionary annual incentive award based on your individual performance as well as the overall performance of the business. We are dedicated to creating a work environment where everyone is rewarded for their contributions.

Not ready to apply yet but want to stay in touch? Join our talent community to stay connected until the time is right for you!

We are committed to fostering an inclusive environment where all employees feel they belong, are supported and empowered to thrive. We are dedicated to building teams with varied experiences, backgrounds, perspectives and ideas that benefit our colleagues, clients, and the communities where we operate. We encourage applications from qualified individuals from all backgrounds.

Life is brighter when you work at Sun Life

At Sun Life, we prioritize your well-being with comprehensive benefits, including generous vacation and sick time, market-leading paid family, parental and adoption leave, medical coverage, company paid life and AD&D insurance, disability programs and a partially paid sabbatical program. Plan for your future with our 401(k) employer match, stock purchase options and an employer-funded retirement account. Enjoy a flexible, inclusive and collaborative work environment that supports career growth. We’re proud to be recognized in our communities as a top employer. Proudly Great Place to Work Certified in Canada and the U.S., we’ve also been recognized as a "Top 10" employer by the Boston Globe's "Top Places to Work" for two years in a row. Visit our website to learn more about our benefits and recognition within our communities.

We will make reasonable accommodation s to the known physical or mental limitation s of otherwise-qualified individuals with disabilities or special disabled veterans , unless the accommodation would impose an undue hardship on the operation of our business. Please email [e-mail] to request an accommodation.

We do not require or administer lie detector tests as a condition of employment or continued employment.

Sun Life will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including applicable fair chance ordinances.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Job Category:

Sun Life U.S. is one of the largest providers of employee and government benefits, helping approximately 50 million Americans access the care and coverage they need. Through employers, industry partners and government programs, Sun Life U.S. offers a portfolio of benefits and services, including dental, vision, disability, absence management, life, supplemental health, medical stop-loss insurance, and healthcare navigation. We have more than 6,400 employees and associates in our partner dental practices and operate nationwide.

Visit our website to discover how Sun Life is making life brighter for our customers, partners and communities.

Job Description:

The Opportunity:

We are seeking a highly organized and professional Executive Assistant to provide comprehensive support to the Senior Vice President (SVP) of U.S Human Resources.

This role is critical in ensuring the smooth operation of the HR department's executive office and requires a proactive, detail-oriented individual with excellent communication skills.

This position offers an exciting opportunity to work closely with senior leadership in a dynamic HR environment. The ideal candidate will be a resourceful professional who can anticipate needs, take initiative, and contribute to the overall success of the HR function.

Sun Life embraces a hybrid work model that balances in-office collaboration with the flexibility of virtual work.

This role requires a minimum of two days per week on site at our Wellesley, MA office location.

How you will contribute:

1. Manage the SVP's calendar, including scheduling meetings, appointments, and travel arrangements

2. Act as a liaison between the SVP and other executives, employees, and external stakeholders

3. Prepare and edit correspondence, presentations, and reports

4. Organize and maintain files and records, ensuring confidentiality of sensitive information

5. Coordinate and prepare materials for meetings, conferences, and events

6. Handle phone calls, emails, and other communications on behalf of the SVP

7. Assist in the preparation of HR reports, metrics, and presentations

8. Manage expense reports and budget tracking for the HR executive office

9. Coordinate with other departments to gather information and resolve issues

10. Assist in special projects and initiatives assigned by the SVP

What you will bring with you:

• Bachelor's degree in Business Administration, Human Resources, or related field

• 5+ years of experience as an Executive Assistant

• Proven ability to multitask and prioritize in a fast-paced environment

• Strong organizational and time management skills

• Excellent written and verbal communication skills

• Ability to maintain confidentiality and handle sensitive information

• Strong problem-solving skills and attention to detail

• High level of proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook,and Teams)

• Experience with Workday and Concur is a plus

Personal Attributes:

• Discretion and professionalism

• Adaptability and flexibility

• Proactive and self-motivated

• Team player with a positive attitude

• Ability to work under pressure and meet deadlines

Salary: 63,800-86,100

At our company, we are committed to pay transparency and equity. The salary range for this role is competitive nationwide, and we strive to ensure that compensation is fair and equitable. Your actual base salary will be determined based on your unique skills, qualifications, experience, education, and geographic location. In addition to your base salary, this position is eligible for a discretionary annual incentive award based on your individual performance as well as the overall performance of the business. We are dedicated to creating a work environment where everyone is rewarded for their contributions.

Not ready to apply yet but want to stay in touch? Join our talent community to stay connected until the time is right for you!

We are committed to fostering an inclusive environment where all employees feel they belong, are supported and empowered to thrive. We are dedicated to building teams with varied experiences, backgrounds, perspectives and ideas that benefit our colleagues, clients, and the communities where we operate. We encourage applications from qualified individuals from all backgrounds.

Life is brighter when you work at Sun Life

At Sun Life, we prioritize your well-being with comprehensive benefits, including generous vacation and sick time, market-leading paid family, parental and adoption leave, medical coverage, company paid life and AD&D insurance, disability programs and a partially paid sabbatical program. Plan for your future with our 401(k) employer match, stock purchase options and an employer-funded retirement account. Enjoy a flexible, inclusive and collaborative work environment that supports career growth. We’re proud to be recognized in our communities as a top employer. Proudly Great Place to Work Certified in Canada and the U.S., we’ve also been recognized as a "Top 10" employer by the Boston Globe's "Top Places to Work" for two years in a row. Visit our website to learn more about our benefits and recognition within our communities.

We will make reasonable accommodation s to the known physical or mental limitation s of otherwise-qualified individuals with disabilities or special disabled veterans , unless the accommodation would impose an undue hardship on the operation of our business. Please email [e-mail] to request an accommodation.

For applicants residing in California, please read our employee California Privacy Policy and Notice.

We do not require or administer lie detector tests as a condition of employment or continued employment.

Sun Life will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including applicable fair chance ordinances.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Job Category:

Administrative Services

Posting End Date:

20/05/2025

Shine together

At Sun Life, you can be your most brilliant self. Our supportive, flexible, and inclusive work environment is one where you – and your career – can thrive. Whatever your aspirations, collaborative leaders and colleagues are ready to help you learn, grow, and succeed.

We’re a global company with a passion for people. Our purpose is to help Clients achieve lifetime financial security and live healthier lives. As a team of 30,000 across 26 countries, our impact is far-reaching, and locally relevant There’s power in numbers. As part of Sun Life’s growing team, you have an impact on people in your community and around the world.

Shape the future

With an optimistic eye on a brighter future, we drive to innovate. Be part of leading change, push boundaries and try new ways of working. Use data to drive bold actions. Be agile and pivot as we test and learn. At Sun Life, we’re driving transformation, sustainability and innovation for our Clients, employees, partners, and communities. Join us. Together, we can make the future brighter.